Equipment and Fabrication Project Coordinator- Part Time
Practical Applications, Inc.
Woburn, MA
Permanent
Part-time
2 months ago
Equipment and Fabrication Project CoordinatorThe purpose of the Equipment and Fabrication Project Coordinator is to support the Fabrication and the repairs department with scheduling, procurement, coordination, customer service, invoicing, project details, cost reporting and departmental finance. Prepare weekly active project list and status along with costs and labor details. Present weekly reports. Contact customers to collect details regarding purchase orders, shipping, billing, scheduling, and site access. Assist team members with weekly, monthly, and quarterly scheduling, cancellations, and schedule changes. Run job costing reports to stay on top of budgets. Procure and manage all parts for fabrication and equipment jobs.ReportingThe Fabrication Project Coordinator will report to the Fabrication Manager.Duties and Responsibilities
Update and present weekly project progress, budget, labor, and material costs.
Review and update time sheet data.
Prepare, submit, track, input payments, follow up on invoice aging.
Procure materials needed for both departments, monitor delivery.
Contact customers with updates on scheduling and billing.
Maintain all customer financial information, credit lines, update in accounting system.
Create strong vendor relationships to help procure materials effectively.
Answer phone calls and receive deliveries.
Keep workspace clean and organized.
Other tasks and projects as needed and directed by manager.
QualificationsEducation: Bachelor's Degree in accounting or management or related programCoordinator shall have a minimum of five years of experience project coordination Strong organizational skillsExquisite interpersonal, written, and oral communication skillsStrong accounting and finance understanding and reportingHoursPart time position. 30 hours per week. Desired work days/times are Monday-Friday 8:30am-2:30pm, however, days and times are flexible. This is an in-person position. Remote work is not currently available for this role. Hours could increase to full time (40 hours) with increase in work.