Parks & Planning Administrative Assistant - Full Time Non-Exempt

• Administrator; to include analysis of data, reporting, and data entry for the work order system.
• Assists the Director of Parks & Planning, Superintendent of Parks & Facilities, Planning Division Staff, Grounds Maintenance Division Staff and Facility Maintenance Division Staff in day to day functions, and overall department communications.
• Manages internal and external customer communications, and inquiries regarding park or facility maintenance issues.
• Manages internal and external customer satisfaction measurements within Parks & Planning Department.
• Develops processes for excellence in administrative standards.
• Develops and maintain a centralized file system, and oversee records management for the Parks & Planning Department. Integrate files with other departments as required.
• Maintains safety records, forms, reports, and work plan calendars for the Parks & Planning Department.
• Performs the job safely and in compliance with district policies, procedures, work and safety rules.
• Be familiar with the safe operation of any equipment necessary in accomplishing required tasks.

• Provides assistance with the bidding process.
• Provides assistance with the grant writing process.
• Attends Maintenance Safety Team Meetings.
• Attends Parks & Planning Department Meetings.
• Coordinates department meetings.
• Prepares board reports and presentations.
• Maintains an understanding of all maintenance services provided.
• Cross trains and provide back up customer support for the Administration Building.
• Performs other duties as assigned.

• Ability to work in a team based environment.
• Proficiency in Microsoft Word, Microsoft Excel, Microsoft Outlook and Microsoft Power Point.
• Must be able to demonstrate good organizational skills.
• Knowledge of general office procedures.
• Knowledge of general office machinery.
• Ability to work and communicate effectively (orally and in writing) with internal and external customers.
• Ability to analyze data systems/processes and implement improvements.
• Good knowledge of pertinent safety precautions.
• Ability to maintain positive and effective working relationships with other employees.

Elk Grove Park District