Executive Assistant and Office Manager

• Process contracts, vendor agreements and/or leases to ensure that they are properly assembled and distributed to appropriate parties, and handle accounting-related responsibilities such as expense reports, check requests, invoice processing, etc.
• Serve as assistant for leasing by preparing all lease documents (e.g., drafting, formatting), new leases, renewals, assignments, modifications, proposals, and correspondence; interpret leases and related documents; collaborate with Legal department to ensure such documents are completed correctly.
• Oversee office management and administration processes to ensure smooth daily operations, and provide administrative support such as word processing, filing, handling mail, copying, travel arrangements, scheduling appointments, ordering supplies, and updating personal electronic devices according to business needs.
• Prepare presentations for high-level business meetings and plan scheduled events.
• Operate personal computer and utilize a variety of software packages to prepare correspondence, presentations for high-level business meetings, reports, spreadsheets, etc.
• Interact with high-level personnel and respond to inquiries from internal and external customers.
• Serve as a liaison to Human Resources to implement corporate communications, office-wide updates to the company, and employee on/off-boarding.
• Prepare annual office budgets; monitor variance budget reports to ensure expenses remain in budget.
• Work on special projects/assignments as designated during the year.

• Associate’s Degree or higher in Business Administration, Communications, Office Management, or related field from an accredited university
• At least five (5) years of experience as an executive assistant/secretary to top management
• Intermediate to advanced level proficiency with Microsoft Office products including MS Word, Excel, Power Point and Outlook, and ability to quickly learn new systems

• Prior experience in the commercial real estate industry (i.e., retail, office, or industrial properties)
• Bachelor’s Degree in Business Administration or related field from an accredited university
• Notary Public (or willing to obtain once hired)
• Prior experience with real estate contracts, lease documentation, and/or legal documents
• Real Estate License
• Experience using Bluebeam, Adobe, Smartsheet, DocuSign, and HotDocs softwares

• High level of professionalism and integrity; must be trustworthy and able to handle confidential and proprietary information appropriately
• Strong attention to detail and organization, with the ability to prioritize and manage time/tasks effectively
• Capable of precise verbal and written communication with all levels of internal and external customers, even when under time constraints
• Must have good customer and task focus coupled with interpersonal savvy
• Must have a high energy level with a positive, upbeat attitude and enjoy interacting with people
• Must be a proactive and capable problem-solver, working to anticipate the needs of others
• Able to work at times with minimal supervision in a fast-paced, dynamic, team environment

• 23+ PTO days annually
• 11 paid holidays (in addition to PTO)
• Paid leave programs (parental, compassion, bereavement, jury duty, and military)
• Health Advocacy + Employee Assistance Program (EAP)

• 401(k) with a generous company match of up to $5,000 annually plus corporate profit sharing
• Anniversary stock grant awards of up to $1,000
• Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
• 100% company paid Life Insurance/AD&D and Disability Insurance
• Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
• Student loan repayment resources

• Medical, Dental and Vision Insurance
• Award winning and incentives-based wellbeing program through Personify Health
• Family planning, mental health, and pain management programs

• 52 hours per year of paid Volunteer Time Off
• Company gift matching

• Tuition reimbursement
• Continued education opportunities
• LinkedIn Learning premium subscription
• Professional membership support
• Employee Resource Groups

Regency Centers