Executive Assistant

SWBC PEO

  • San Antonio, TX
  • $75,000 per year
  • Permanent
  • Full-time
  • 26 days ago
**Must have at least five years experience as an Executive AssistantREPORTS TO: Chief Operating OfficerTHE AREA FOUNDATIONThe Area Foundation serves as the community’s most trusted and impactful philanthropic partner, managing more than 500 charitable funds totaling $1.3 billion in assets. Coordinating efforts with numerous area nonprofits, the Area Foundation serves as a collaborative leader, connecting donors to address key community issues and investing in our future. Since 1964, over $800 million in scholarships and grants have been awarded to close opportunity gaps for those who need it most in San Antonio. Learn more about your community foundation at saafdn.org. Our core values are Excellence, Passion, Integrity, and Community.SUMMARY OF RESPONSIBILITIESThe Executive Assistant provides high-level administrative support to the Chief Operating Officer (COO) and ensures efficient coordination of day-to-day operations. This role includes managing schedules, preparing documents, assisting with communications and meetings, and supporting departmental functions with professionalism and discretion. The Executive Assistant may also serve as a liaison with internal teams and external partners on behalf of the COO.KEY RESPONSIBILITIES
  • Provide direct administrative support to the COO.
  • Manage and maintain the COO’s calendar, including scheduling appointments, meetings, and travel arrangements.
  • Draft, edit, and manage documentation including policies, reports, presentations, and meeting materials.
  • Coordinate logistics for meetings, committees, and internal/external events including materials, agendas, calendars, and communications.
  • Maintain organized digital and physical files and departmental records.
  • Serve as point of contact for internal and external communications on behalf of the COO.
  • Assist with the preparation and tracking of departmental budgets and reports.
  • Support Operations and Executive team with administrative tasks when applicable.
  • Perform other duties as assigned.
QUALIFICATIONS
  • Minimum of 5 years of experience in an executive or senior-level administrative support role.
  • Associate degree required; Bachelor’s degree preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong attention to detail, organizational skills, and ability to multitask in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • Ability to handle confidential information with integrity and professionalism.
  • Demonstrated ability to work independently and collaboratively across departments.
COMPENSATIONSalary: $75,000PHYSICAL DEMANDS / WORK ENVIRONMENTThis position requires occasional lifting of up to 40 pounds and the ability to work in a standard office environment. Reasonable accommodations may be made for individuals with disabilities.The San Antonio Area Foundation is an Equal Opportunity Employer.

SWBC PEO