Central Office Administrative Assistant - ACSD - Curriculum and Instruction - Apply 8/1/2025

• High School Diploma or equivalent. Associate's degree or higher in business administration, accounting, or a related field preferred.
• Experience as an administrative or bookkeeping assistant or an associate's degree in accounting or business administration.
• Proven proficiency in Microsoft Office Suite, Google Workspace, and other office software applications.
• Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
• Basic knowledge of bookkeeping, inventory management, purchasing procedures, and accounting principles.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to exercise sound judgment, maintain confidentiality, and work independently.
• Creative problem-solving skills and adaptability in a dynamic environment
• Professional demeanor and strong interpersonal skills for working with diverse stakeholders.
• Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

• Regular and punctual attendance required.
• Provide comprehensive administrative support to the Chief Academic Officer, including scheduling, calendar management, correspondence, and meeting coordination.
• Perform secretarial duties such as drafting letters, memos, reports, presentations, and maintaining accurate records and files.
• Maintain and monitor department budgets, purchase orders, invoices, and payments; apply basic accounting principles to bookkeeping and purchasing functions.
• Track inventory and order supplies and instructional materials as needed, ensuring compliance with district purchasing procedures.
• Coordinate and support internal and external communications for the CAO and academic leadership team.
• Assist in organizing events, trainings, and professional development sessions, including preparation of materials and logistics.
• Compile and manage data for reports, audits, and compliance documentation.
• Handle confidential information with professionalism and discretion.
• Provide exceptional customer service and act as a liaison between the academic office and other departments, schools, and stakeholders.

Alabaster City Schools