ARSON FOIA SPECIALIST

State of Illinois

  • Springfield, IL
  • Permanent
  • Full-time
  • 6 days ago
Job Requisition ID: 49519
Closing Date: 09/15/2025
​Agency: Office of the State Fire Marshal
Class Title: OFFICE SPECIALIST - 30080
Skill Option: Keyboarding - Clerical - UMP Certificate
Bilingual Option: None
Salary: Anticipated Starting Salary $4,414 monthly; Full Range $4,414- $5,926 Monthly- CBA Language Applies
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCMEThis position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the website.State of Illinois employees should click the link near the top left to apply through the employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Position Identification Number49519Why Work for Illinois?Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position Marketing StatementThe Office of the State Fire Marshal (OSFM) is accepting applications to fill the position of Office Specialist – Arson FOIA Coordinator. The agency is seeking to hire an independent, highly organized candidate with a positive attitude to perform complex paraprofessional duties for the Arson Investigations Division. This position processes and responds timely to Arson FOIA requests on behalf of the Division, ensuring compliance with FOIA policies. The ideal candidate works independently and is a detail-oriented, self-starter and has experience in the coordination of various complex office support functions. As the Arson FOIA Coordinator and employee of the State of Illinois, the selected candidate will have access to state healthcare, benefits, and a pension plan. We invite all qualified applicants to apply to join the OSFM team.Essential Functions
  • As the Arson Division FOIA Specialist, collects data needed to respond to subpoena/Freedom of Information Act (FOIA) requests and works closely with Agency FOIA Officer and FOIA Clerk.
  • Performs a variety of complex, specialized paraprofessional functions as directed by the Office of the State Fire Marshal (OSFM) Arson division management and staff members.
  • Conducts investigations and studies affecting program operations and internal controls which have direct impact on the credibility of the Agency.
  • Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
  • Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college and one (1) year of office experience, OR completion of high school and three (3) years of office experience, OR three (3) years of independent business experience.
  • Requires the ability to keyboard accurately at 30 wpm.
Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.Preferred Qualifications
  • Prefers four (4) or more years of progressively responsible experience in an office setting.
  • Prefers two (2) years of experience working with a variety of agency policies and directives as they relate to FOIA administrative processing and records retention.
  • Prefers two (2) or more years of experience handling and maintaining highly confidential information.
  • Prefers three (3) or more years of experience organizing and executing office operations.
  • Prefers one (1) year of experience working in a legal environment in relation to FOIA.
  • Prefers two (2) years of experience analyzing data and preparing reports based on findings.
  • Prefers two (2) years of experience utilizing a records management system for tracking purposes.
  • Prefers five (5) or more years in the utilization of MS Office programs which include MS Word, Excel, Powerpoint, Teams and Outlook.
Conditions of Employment
  • Requires a valid State ID.
  • Requires the ability to pass a background check.
  • Requires the ability to pass drug screening.
  • Requires the ability to travel in performance of duties with overnight stays as appropriate.
  • This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday through Friday / 8:30 AM - 5:00PM / Hybrid Work Option Available
Work Location: 1035 Stevenson Dr Springfield, IL 62703-4259
Agency Contact: Kathy Fairfield
Email: sfm.hr@illinois.gov
Phone #: 217-785-6746Posting Group: Public SafetyAbout the AgencyThe Office of the Illinois State Fire Marshal (OSFM) is dedicated to working with our partners and providing assistance to the fire service in the protection of life, property, and the environment through communication, inspection, investigation, certification, and licensing. The OSFM is committed to fostering a work environment that values diversity, equity, and inclusion.As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
  • A Pension Program
  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
  • 3 Paid Personal Business Days annually
  • 12 Paid Sick Days annually (Sick days carry over from year to year)
  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
  • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
  • 13 Paid Holidays annually, 14 on even numbered years
  • Flexible Work Schedules (when available dependent upon position)
  • 12 Weeks Paid Parental Leave
  • Deferred Compensation Program - A supplemental retirement plan
  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
  • Federal Public Service Loan Forgiveness Program eligibility
  • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
  • 5% Salary Differential for Bilingual Positions
  • Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link:This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the link or for specific title information at . To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).APPLICATION INSTRUCTIONSUse the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon.Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:State employees: Log in to the for State employees and review theNon-State employees: on – click “Application Procedures” in the footer of every page of the website.The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

State of Illinois