Administrative Assistant - Part Time

• Perform administrative duties including but not limited to: managing multiple calendars, coordinating travel arrangements, managing expense reports, providing logistical support for meetings, and taking meeting minutes.
• Professionally represent MedVet when greeting internal team members, clients, guests and vendors.
• Serve as the first point of contact to answer, research and process request from internal team members, clients, guests and vendors.
• Screen communications for action items and due dates, bringing key items to the executive(s) attention.
• Maintain established workflows, tracking and filing systems.
• Prepare and review correspondence, communications, presentations and other documents
• Maintain confidentiality.
• Maintain office organization relating to general up-keep and supply inventory.
• Identify issues and provide recommendations to improve workflow effectiveness and efficiencies.
• May participate in special projects.
• Performs other duties as assigned.

• Strong knowledge base and ability to use Microsoft Office programs including Word, Excel, PowerPoint and Outlook; ability to smoothly manage multiple calendars, prioritizing time sensitive meetings as needed.
• Ability to effectively prioritize, organize, and meet deadlines.
• Excellent interpersonal, customer service and communication skills
• Capability to work well in a fast-paced, dynamic environment; able to cope with change, comfortably shift gears, and take appropriate action without having the total picture.
• Highly professional, strong work ethic, self-direction and integrity.
• Ability to work well with people at all levels of the organization, using tact and diplomacy.
• Learn quickly and leverage past experience when faced with new problems; demonstrates good judgment and decision-making skills.

MedVet