Administrative Assistant
Cognoa
- Palo Alto, CA
- $20.00 per hour
- Permanent
- Part-time
- Performs administrative duties for the Executive Leadership Team, including, but not limited to, scheduling meetings and conference calls, and booking travel.
- Coordinates All Hands Meetings and Collaboration Weeks including preparing agendas and handouts, taking minutes, and following up with all the deliverables from all parties in attendance.
- Handles details of a confidential nature, and performs administrative functions based on understanding of company policies, executive expectations, and the organization's mission.
- Reviews and submits all expenses and reimbursements for all employee events.
- Provides high level of customer service to internal and external customers, often acts as liaison between Executive Team and employees.
- Coordinates engagement activities, including catering needs, with the Human Resources Department.
- High school diploma or equivalent.
- A minimum of 4 years of administrative/executive assistance experience required in supporting senior level executives.
- Managing multiple senior level executive calendars required.
- Making travel arrangements for Executive team.
- Taking meeting notes and following up on all deliverables with all parties in attendance.
- Strong commitment to excellent customer service required.
- Must thrive in a fast paced, rigorous environment with changing priorities.
- Ability to meet deadlines and work under pressure.
- Must demonstrate a high level of organizational skills and ability to work independently.
- Ability to manage multiple tasks with minimal supervision.
- Must demonstrate high level computer skills including Microsoft Word, PowerPoint, Excel, and Outlook.
- Ability to communicate effectively and collaborate cross-functionally with different departments.
organization, retaliation, parental status, military service, or other non-merit factor.