COMMERCIAL Property Manager - Irvine, CA (Flex)
1st Commercial Realty Group Inc.
- Irvine, CA
- $92,115-102,533 per year
- Permanent
- Full-time
- Directs and reviews the assistant property manager and the administrative assistant in managing a portfolio of properties including retail, office and industrial.
- Functions as the Landlord’s representative with tenants and vendors. Responsible for maintaining a positive, professional, cooperative relationship with the two. Be very visible and available to tenants.
- Establishes a proactive tenant relation and retention program.
- Participates in employee selection and training.
- Work extended hours and weekends as needed to complete tasks on time.
- Monitors the billing and collection of monthly invoicing to tenants.
- Monitors the non-regular billings are invoiced accurately and on time (i.e. quarterly, semi- annual or annual CAM billings, Taxes, Ins and percentage rent)
- Keeps property owner informed of potential tenant collection or failure issues, pending lease expirations and tenant options.
- Understands the client’s short term and long range investment plan for the property and manages the property accordingly to achieve these goals.
- Approves all non-budgeted, major or CAPEX invoices/expenditures in accordance with Property Management Policies and Procedures. Makes sure labor & lien releases are complete if applicable.
- Prepare and review monthly financial reports, annual operating budgets and CAM reconciliations.
- Monitors tenant sales reports and communicates to owner and leasing agent positive or negative trends which may affect tenants success. Insures tenants are reporting as required.
- Develops and annually updates a property CAPEX plan for the property. Makes recommendations to the property owner for physical repairs and/or replacements.
- Coordinates the ordering of maintenance requests and monitors the performance of contract services. Follows up to insure timely completion.
- Solicits and prepares vendor bids and contracts. Sets scope of work. Inspects vendor performance and makes modifications as needed.
- Supervises vendors and contractors.
- Conducts timely site inspections/walk-throughs of properties.
- Informs the property owner of any insurance claims (i.e. damage, flood, fire, slip & fall, etc).
- Responds to after hour property or tenant emergency calls.
- Abstracts all leases and understands major clauses affecting the operation and income of the property.
- Coordinate tenant construction.
- Handles new tenant move-ins and coordinates with tenants as necessary.
- Responsible for executing the onboarding process of new properties
- Interfaces with outside professionals regarding legal, accounting, insurance, tax, and other matters, as appropriate.
- Prepares and reviews new leases, renewals, amendments, assignments and payment plans.
- Ensures property files and records are maintained.
- Delivers and/or serves legal notices to tenants (i.e. 3-day notice to pay, 30-day notices, Estoppels).
- Court appearances
- Monitors requirements of management agreement with each property.
- Attend ownership meetings
- College Graduate preferred.
- Real Estate License required.
- 5 years minimum experience as a Property Manager with a commercial real estate management company. (Residential experience is not a match for this position.)
- Retail is a must
- CRRP or CSM designation desired.
- Strong communication skills.
- Possess a high degree of organization.
- Capable at handling multiple tasks and working with several people at once.
- Great Leadership skills. Able to mentor and inspire those around them.
- Adept at anticipating problems and issues, determining possible solutions and implementing a plan of action.
- Able to work with minimum supervision.
- Proficient at MS Word, Excel, Outlook, Adobe and PowerPoint.
- Clean valid driver’s license and insurance.
- Clean background check.