Administrative Coordinator 4 (Registrar's Office)

State of Louisiana

  • Lafayette, LA
  • $2,158-4,240 per month
  • Permanent
  • Full-time
  • 2 months ago
Supplemental Information

Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered. South Louisiana does not accept testing exemptions.

The hourly rate for this position ranges between $12.45 - $14.83 depending on educational credentials and related work experience.

Applicants without current test scores can apply to take the test .

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

The position will provide administrative support to the Registrar's Office. The incumbent must have proven success working independently and in a team environment requiring cooperation, adaptability and flexibility; make independent decisions in delegated areas of responsibilities; serve as a resource to students, faculty, staff and be able to effectively and clearly communicate and respond to requests; have experience creating and maintaining electronic office records and files; ability to research, interpret, practice and communicate college policies and procedures; ability to independently process, review and track student data and signature items to ensure accuracy, completeness and compliance with policies and procedures. This position is located at the Lafayette Campus in Lafayette, LA.

70%
Performs departmental duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.
Receives forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding student's eligibility before processing.
Answers telephones, assist with office related questions, and provide assistance.
Processes registrations, drop/adds, withdrawals and declaration of major information for students.
Answers student, staff, faculty, and the public questions regarding the registration process, FERPA laws, refund policies, and other college policies.
Generates and distribute enrollment/degree verification information for current students. Scans information/forms to student's electronic record.
Reviews scanned registration documents for proper placement and accuracy, correct errors as needed.
Assigns rooms for meetings and campus activities.
Processes Family Educational Rights and Privacy Act (FERPA) Forms
Processes Independent Study and Change of Grade Forms

20%
Prepares requisitions for the purchase of supplies; entering information into the Banner system.
Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
May perform duties related to creating the Master Schedule for the college.
Manages all aspects of travel arrangements such as booking, preparing travel itineraries, making changes as needed and preparing expense report submissions
Offers academic data support by coordinating with the Banner system
Assists Registrar with students to resolve problems and pre-requisite errors
Processes Dual Enrollment: Master Schedules, add/drop, and withdrawals

10%
Title IX Reporter
Assists student workers with questions regarding computer programs and linking student documents.
Assists with commencement ceremonies
Assists with the end-of-term processes, articulation,
Works with academic leadership to ensure graduate students have met program requirements and according to established graduation eligibility, ensuring all graduates are processed expeditiously.
Assists Registrar with reporting
Performs other duties as assigned by the Registrar and supervisor

For further information about this vacancy contact:
Kandee Colley
South Louisiana Community College
1101 Bertrand Dr.
Lafayette, LA 70506
kandee.colley@solacc.edu

Qualifications

MINIMUM QUALIFICATIONS:

Three years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE:

Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.

Job Concepts

Function of Work:
To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.

Level of Work:
Advanced.

Supervision Received:
General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:
May supervise 1-2 lower-level personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.

Examples of Work

NOTE:
Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below:

Performs responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.

Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above.

Benefits

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to "make a difference" through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits and have access to a great professional development program.

Flexible Working Arrangements – The flexibility of our system allows agencies to implement flexible working arrangements through the use of alternative work schedules, telecommuting and other flexibilities. These arrangements vary between hiring agencies.

Professional Development - The Comprehensive Public Training Program (CPTP) is the state-funded training program for state employees. Through CPTP, agencies are offered management development and supervisory training, and general application classes on topics as diverse as writing skills and computer software usage.

Insurance Coverage – Employees can choose one of several health insurance programs ranging from an HMO to the State's own Group Benefits Insurance program. The State of Louisiana pays a portion of the cost for group health and life insurance. Dental and vision coverage are also available. More information can be found at .

Deferred Compensation – As a supplemental retirement savings plan for employees, the State offers a Deferred Compensation Plan for tax deferred savings.

Holidays and Leave – State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor. State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (

State of Louisiana