Administrative Assistant – Emergency Medical Services
- Virginia Beach, VA
- $16.26 per hour
- Permanent
- Part-time
Role Title Admin and Office Spec III
Role Code 19013-SW
FLSA Nonexempt
Pay Band 03
Position Number 295W0266
Agency Tidewater Community College
Division Tidewater Community College (Div)
Work Location Virginia Beach - 810
Hiring Range $16.26 per hour, part time
Emergency/Essential Personnel No
EEO Category F-Admin Supp
Full Time or Part Time Part Time
Does this position have telework options? -Telework options are subject to change based on business needs- No
Does this position have a bilingual or multilingual skill requirement or preference? No
Work ScheduleMonday 9am-2:30pm
Tuesday-Friday 9am-3:30pmpart time, 29 hours
Sensitive Position No
Job DescriptionTidewater Community College has served South Hampton Roads - both students and employers - for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,203 graduates in 2019-2020, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled at TCC. TCC's institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.This position will provide administrative, technical, and general office support to the Emergency Medical Services. Support includes assisting with EMS office telephone and e-mail communications, maintenance of program and student records and databases, and other clerical duties associated with the program operations.Functional Responsibilities:· Assist with entering class schedules, procurement, and textbook orders.· Receive and file course syllabi, checking for compliance with TCC standards.· Maintain accurate/detailed files related to purchasing, expenditures, inventories, and student data.· Keep accurate student files and meeting minutes.· Maintain confidentiality as appropriate.· Order, stock, and inventory supplies from the college warehouse for the pathway.· Schedule appointments and meetings.· Communicate with other departments throughout the college to process a variety of college documents.· Utilize excellent customer service skills while interacting with a variety of constituencies such as students, faculty, staff and Administration.· Assist with preparing adjunct faculty contracts.· Triage students, internal, and external customers to assess and meet their needs.· Prepare and send standard office correspondence and forms.· Complete workloads and reassigned time form submissions· Other duties as assigned
Special AssignmentsMay be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications· Knowledge of and ability to use a variety of PC-based software, including Microsoft Office Suite.· Ability to create and maintain moderately complex spreadsheets and databases using Microsoft Excel.· Knowledge of internet search techniques.· Ability to work independently.· Ability to communicate effectively orally and in writing.
Additional Considerations· Knowledge of EMS admissions processes.· Knowledge of state regulations related to purchasing.· Knowledge of VCCS student information system.
Operation of a State Vehicle No
Supervises Employees Yes
Required TravelN/APosting Detail InformationPosting Number WGE_2728P
Recruitment Type General Public - G
Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 09/02/2025
Job Close Date 09/09/2025
Open Until Filled No
Agency Website TCC.EDU
Contact Name Lizette White
Email Ldwhite@tcc.edu
Phone Number
Special Instructions to ApplicantsIn support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Background Check Statement DisclaimerThe selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:
EEO StatementThe Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA StatementThe Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify StatementVCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*). * * Are you willing to work at our Virginia Beach campus?
- Yes
- No
- Cover Letter/Letter of Application
- Alternative Hiring Process Letter