Project Manager V - Permitting

• Detail-oriented with strong organizational and time-management abilities.
• Ability to effectively manage and lead a team of permitting technicians across multiple office locations, ensuring consistent daily communication, collaboration, and operational alignment.
• Oversee and manage all permitting activities including the assignment of tasks, tracking progress, and ensuring timely and accurate completion of submittals.
• Build and maintain strong working relationships with clients, permitting agencies, and internal project team.
• Ensure client’s permitting processes and procedures comply with engineering designs
• Skilled in leading permitting quality control initiatives and streamlining team workflows to ensure project deliverables consistently meet established standards and client expectations.
• Capable of motivating team members and effectively training them in new skills.
• Expected to acquire and maintain relevant professional certifications including FDOT TTC - Advanced Course for Maintenance of Traffic.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficiency in CAD tools (Bluebeam, AutoCAD, etc.).
• Proactively identify permitting risks and implement effective mitigation strategies to minimize project delays and ensure compliance.
• Familiar with typical end-to-end project workflows in the Electric Utility Industry, including planning, design, permitting, construction, and final delivery.
• Experience with project management tools and systems (Maximo, SmartSheets).

• Manage all aspects of the project(s), including technical staff, subcontractors, and suppliers, to ensure timely and successful project completion.
• Develop and communicate the Project Management Plan for the project, outlining project objectives, scope, schedule, budget, quality standards, and safety protocols.
• Develop project specific scope of work and contract documents incompliance with client requirements and in alignment with industry standard of care.
• Effectively manage the project scope, ensuring alignment with client expectations and project requirements.
• Maintain project schedules, proactively identifying and addressing potential delays or conflicts to minimize impact on project timelines.
• Monitor project budgets and expenditures, implementing cost-control measures as needed to ensure projects remain within budgetary constraints.
• Uphold high-quality standards throughout project execution, overseeing quality assurance processes and ensuring adherence to industry standards and best practices and project specific specifications.
• Serve as the primary point of contact for the client, maintaining open communication and addressing client concerns or inquiries in a timely and professional manner.
• Collaborate closely with internal stakeholders and project team members to drive project success and foster a collaborative working environment.
• Actively manage the project for compliance with contract scope, schedule, fee including change orders.
• Allocate resources efficiently, ensuring that the project team is adequately staffed and equipped to meet project demands.
• Identify, assess, and manage project risks and develop mitigation strategies to minimize impact on project.
• Conduct risk assessments and prepare contingency plans.

• Mentor less experienced staff to assist in their training and development.
• Comply with all KCI policies and procedures.
• Provide input to develop project-specific safety plans and implement project safety plans to ensure compliance with all Federal, state, and local safety rules and regulations.

• Negotiate contract terms, scope and fees with a client/subconsultant.
• Develop project schedules from inception to completion.
• Contract development for clients/ subconsultants.
• Report monthly proposal/business development results to Sr. PM or Practice Leader.
• Achieve or exceed budgeted individual utilization target (8V%+ typical).
• Chart and provide project performance results, report on progress, and implement corrective actions as needed.
• Deliver all projects on time and within budget while fully meeting the scope.
• Prepare and submit monthly project completion report.
• Prepare inter-practice agreements and/or outside subcontracts as required.
• Prepare monthly progress reports for all projects and be able to discuss in monthly Project Review Meetings.
• Responsible for project cash management (WIP/AR) and providing comments to Finance and Operations monthly.
• Set-up new projects and provide weekly new project data to the Sr. PM or Practice Leader.
• Search for ways to improve efficiency while lowering project cost.

• Participate in project opportunity evaluation, consultant selection, and the preparation of qualification/experience statements.
• Identify new business opportunities, coordinate and participate in project presentations to clients and other external groups, develop and organize proposal teams and promote KCI’s capabilities among existing and prospective clients.
• Help with project closeout with an overall project write up and pictures of completed project for marketing/resume use.
• Be involved in at least one industry and/or community organization.

• Fully manage all required project management and technical deliverables required in contract scope of work.
• Compare field data to design plans.
• Conduct site visits and gather data, including measurements, sketches, notes, and photographs as needed.
• Prepare all phases of designs and/or deliverables submitting for approval.
• Read and interpret technical documents required for project execution.
• Make decisions on issues/challenges during project implementation or development.
• Maintain knowledge of current State and/or Municipal policies, procedures, and guidelines.

• Essential Duties and Responsibilities are the basic job functions that an employee must be able to perform, with or without reasonable accommodation.

• Bachelor’s Degree in related field (AEC Industry) and minimum of 2 years of related professional experience, or 6 years of equivalent professional experience.
• Master's Degree in related field (AEC Industry) preferred
• Participation in continuing education and professional development programs.
• Possess potential leadership abilities to inspire and motivate project teams.
• Organizational and time-management skills, with the ability to prioritize tasks.
• Excellent communication and interpersonal skills, with the ability to effectively interact with clients, team members, and stakeholders.
• Technical knowledge in the specific field of the project.
• Knowledge of project management software and tools, with the ability to develop and maintain comprehensive project plans and documentation.
• Understanding of industry standards and best practices related to project management, quality assurance, and safety protocols.
• Strong problem-solving skills, with the ability to identify issues and implement effective solutions in a fast-paced environment.
• Negotiation skills to manage contracts, scope changes, and stakeholder agreements effectively.

• Successful completion of the KCI PM Training and Contract Training for current employees) or ability to complete within six months (for new hires.)

KCI Technologies