Operations Administrative Assistant
- Albuquerque, NM
- $15.75 per hour
- Permanent
- Part-time
Working Title Operations Administrative Assistant
Pay $15.75 Hourly
Campus Main - Albuquerque, NM
Department Off Campus Work Study (454F)
Employment Type Student Employment
Student Type
Status Non-Exempt
Background Check Required No
For Best Consideration Date 8/4/2025
Position SummaryOrganization: Center for Social Sustainable Systems (CESOSS)Location: 211 10th St SW Albuquerque, NM 87102An Off-Campus Work-Study Position - MUST have a Work-Study AwardSummaryThe Program Coordination and Administrative Assistant will support daily operations, communications, scheduling, event coordination, and grant-related tasks at CESOSS. This position plays a key role in maintaining organized workflows, coordinating program efforts, and providing direct support to the Executive Director and Operations Specialist.Duties and ResponsibilitiesCoordinate internal communications and daily activities related to CESOSS programs and initiatives.Assist with grant-related tasks, including research, editing, submitting proposals, and updating a grant tracker.Provide administrative support to the Executive Director and Operations Specialist.Help organize meetings, events, and project logistics.Collect reports from contractors, conduct an initial review, and summarize findings or concerns.Prepare agendas and take meeting notes for internal staff meetings.Monitor the info@cesoss.org inbox, triage messages, and escalate relevant communications to leadership.Maintain and send weekly reminders to the Executive Director about meetings, urgent tasks, and priorities.Support ARC-related follow-up, scheduling, and notetaking.Assist in creating forms, collecting data, maintaining databases, and updating action plans.Perform other administrative duties as assigned by the Operations Team.Employment Type
Part-Time (Up to 20 hours per week)Work ScheduleFlexible schedule; hybrid, with availability for meetings and occasional in-person gatherings if required.
At least 15 hours per week.Supervision ReceivedReports directly to the Executive Director. Works collaboratively with the Operations Specialist and CESOSS staff.Minimum QualificationsEquivalencies not found for this position
Preferred QualificationsMinimum Job RequirementsHigh school diploma or GED; at least 2 years of related administrative or coordination experience.Strong written and verbal communication skills.Highly organized and detail-oriented.Proficient in Google Workspace (Docs, Sheets, Calendar, Gmail).Ability to multitask and work independently or collaboratively in a team environment.Preferred QualificationsAssociate's or Bachelor's degree in public administration, nonprofit management, communications, or a related field.Prior experience with grant writing or nonprofit fundraising support.Experience with meeting coordination, data tracking, or office platforms.Administrative support experience
Application InstructionsOnly applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, to submit an application. Please submit a Cover Letter and Resume. MUST have a Work-Study Award.The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.