Logistics Support Specialist
Apidel Technologies
- Phoenix, AZ
- Permanent
- Full-time
Communicate and coordinate the use of department vehicles and other mobile resources; ensures mobile clinics and vehicles operate safely and effectively by planning, scheduling and coordinating routine and preventative maintenance, repairs, and cleaning
Use critical thinking skills to troubleshoot issues, make adjustments and communicate changes on little to no notice
Performs routine safety checks on vehicles and identifies needed vehicle maintenance and repairs and arranges for completion, maintains adequate fuel levels in specialty vehicles, submits vehicle work orders and additional charges or quotes for repairs
Create, prepare, update, and maintain complex spreadsheets, databases, monthly inspections, vehicle logs, fuel logs, and supporting fleet documents; compiles and analyzes data for reports.
Trains to drive oversized vehicles and operate onboard equipment as applicable
Has the ability to learn, assist with, and develop processes with regard to the adoption of the new asset management system
Performs accurate record keeping for all vehicle related service events, including rebranding, mileage, process gaps and preventative maintenance, and downtime issues due to failures, recalls, or warranty
Works with County Equipment Services and outside dealers and vendors to address typical and non-typical maintenance and repairs related to speciality vehicles and ancillary equipment
Utilize OnBase to purchase office needs such as: office supplies, first aid kits, AED parts, AMS software and hardware, etc.
While attending community events, utilizing systems such as: Waystar, ASIIS, and ACHHHS to check and process insurance.
Onboard and assist the department in developing processes for future planned purchases of oversized mobile units that are just below the need for a commercial license, electric vehicles, and electric charging stations, etc.
Collect feedback from field teams about vehicle performance, cleanliness, event coordination, and resource allocation to improve program processes and increase efficiency; identify and report lessons learned
Participates in programs, projects, and tasks implemented by other departments, county, state, and federal government that impact department assets and processes, which also includes any future surveys, communication, and evaluations of performance
Assist with warehouse surveys, inventory surveys, and monthly/annually inventory audits.
Assist with managing AED program. This includes device inspections, repairs, replacements, and ordering.
Develop and implement training to department staff on new processes, accountability methods, and reporting
Participate in and assists supervisors and financial staff with monthly vehicle maintenance and fuel reconciliation reports, budget planning and purchasing
Assist in resource planning upgrades, and help programs with identifying new vehicle specifications, taking into account parking characteristics, safety, and security
Provide specialized assistance with system operations and coordination of programs and administrative functions
Implement phase objectives and strategies under supervisory guidance
Facilitate and conduct logistics project implementation meetings and presentations
Support programs with asset identification and tagging
Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire
Within one month of hire, all employees are required to provide evidence of immunity or receive immunizations for vaccine-preventable illnesses for any position within the County Department of Public Health; required immunizations include MMR (measles, mumps, rubella), Tdap (whooping cough and diphtheria), Varicella (chickenpox), and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis testSkills Preferred:
Experience Required:
Two years of experience in inventory management including capital assets, non-capital assets, and supplies Also, abilities and skills required to perform these functions on a regular basis: (The tasks listed are a representation and not an all-inclusive list of essential job tasks for this position.)
Keep accurate vehicle logs, including monthly inspections, fuel usage, vehicle-related service, and other fleet documentation.
Analyze data to produce reports to process monthly/annual audits and assist with identification and tagging for programs.
Engage in cross-departmental, county, state, and federal initiatives affecting department assets and processes and conduct performance evaluations.
Make program improvement recommendations and implement program changes.
Facilitate the training related to vehicle usage for department new hires.
Develop and devise processes and procedures for acquisitions of vehicles, including large mobile units, electric vehicles, and charging stations, among other items.
Assist with reconciling fuel reports, budget planning, and procurement.
Assist in resource planning for updates, identifying new vehicle specifications, and reviewing parking, safety, and security requirements.
Aid in managing the AED program, encompassing inspections, repairs, replacements, and ordering.Experience Preferred:
Experience with coordinating use of equipment among several programs/offices
Experience writing operational procedures, and developing and delivering training in-person, online, and in a telework environment
Experience with overseeing the maintenance of vehicles and knowledge of mobile health units/recreational vehiclesEducation Required:
High school diploma or GED and three years of responsible clerical and/or administrative experience.Preferred skills
Logistics Support Specialist