Administrative Specialist I (13327, Grade 18)
The Maryland-National Capital Park and Planning Commission
- Prince George's County, MD
- $53,675-95,060 per year
- Permanent
- Part-time
- Manages divisional contracts and use agreements, including initiating, routing, and processing payments, ensuring that all purchasing procedures are followed.
- Assists with preparing formal bid solicitations, reviews bids, and recommends awards. Manages process of requisitions, process purchase orders
- Serves as the main POC for a Division-wide program such as performance awards, training and travel. Tracks and coordinates budget, and completes processes accurately and in a timely manner. Ensures program is in line with the Divisional budget and Commission policies.
- Stays informed of developments in functional areas of assignments, and of changes in guidelines applying to the areas of work focus; builds knowledge and skills in the domain(s) of assignment and in related fields.
- Communicates and interacts effectively with business contacts. Establishes and maintains working relationships, with internal and external contacts. Actively listens to understand the needs and concerns of stakeholders, and coordinates to obtain desired results.
- Contributes and works in coordination with the Division Chief, Assistant Division Chief, Administrative Supervisor and a management team of various Coordinators related to operational activity and growth.
- Reviews employees' time and attendance in Kronos for accuracy, reports any potential errors to managers and payroll, submits corrections and performs administrative sign-off.
- Serves as a purchasing agent, creates purchase orders, acts as a purchase card holder, and/or petty cash custodian while adhering to Purchasing Policies and Procedures.
- Performs technical human resources support work. Maintains and updates confidential personnel files. Initiates, prepares, processes and tracks paperwork such as personnel actions, tuition assistance and related support documents.
- Performs recruitment and selection processes. Drafts, reviews, and edits vacancy announcements and advertisements, assists with screening applications and arranging interviews. Conducts orientation sessions for new employees to explain unit organization, policies, and procedures.
- Reviews work of other career and seasonal Administrative Assistants.
- Maintains accurate records of expenditures and provides reports for budgeting purposes.
- Tracks due dates for items such as employee performance reviews, expense reports, mileage logs, etc. Alerts supervisors and staff of any due dates or pending matters.
- Maintains confidentiality of data including legally protected personal information, proprietary, and pre-decisional, information not subject to public information disclosure, sensitive programmatic data, and other sensitive data.
2. One (1) year of experience in human resource management, finance or any other related area of business administration.
3. An equivalent combination of education and experience may be substituted, which together total 5 years.Supplemental InformationClass/Specification: Administrative Specialist IThe Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.Applicants with Disabilities under the Americans with Disabilities Act.If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1) M-NCPPC will make all efforts to reasonably accommodate you.THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION2025 BENEFIT SUMMARY FOR MERIT SYSTEM EMPLOYEES
The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). All plans are optional except the Defined Benefit and Long-Term Disability plans.Eligibility
You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.Retirement Programs
- Defined Benefit Plan (Mandatory Participation) - Plan E excludes FOP members.
Plan C 9.5%* of base salary (FOP members only)
Plan E 4% of base salary up to maximum Social Security Wage Base (SSWB) and 8% in excess of SSWB.
- Deferred Compensation ICMA-RC 457 plan (Optional)
- Traditional and Roth IRAs (Optional)
- Medical
- Kaiser Permanente Health Maintenance Organization (HMO) with Prescription Plan - (15%)
- UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) - (20%)
- UnitedHealthcare Choice Plus Point of Service (POS) - (20%)
- Prescription - CVS Caremark - (15%)
- Dental - Delta Dental PPO and DeltaCare USA HMO - (20%)
- Vision - EyeMed - (80% of Low Option plan paid by Commission. Any balance paid by employee.)
- Low, moderate, and high options are available. Frequency of covered services differs.
- Medical Account - Maximum annual contribution: $3,200
- Dependent Care Account - Maximum annual contribution: $5,000
- Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%)
- Benefits paid at 66 2/3% of base salary, maximum of $6,000/month
- Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000
- Two (2) times base salary; maximum benefit is $200,000 for each
- Automatic coverage with opt-out provision
- Supplemental - 1,2,3,4, or 5 times base salary; maximum benefit is $750,000
- Spouse/Dependent Combination - $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000
- Employees have 60 days from date of hire to enroll.
- Employee contributes 8 leave hours each year
- Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birthadoption or foster care), and 80-160 hours for serious medical condition of an immediate family member
- Annual: 15 days per year
- Personal: 3 days per year (12-month waiting period)
- Sick: 15 days per year
- Holidays: 11 days per year
- Credit Union
- Employee Assistance Plan
- Legal Services Plan
- Tuition Assistance Program
- Wellness Program
- Work-Life Program