Junior Buyer
- Salt Lake City, UT
- Training
- Full-time
Employee may be called upon to perform any or all of the following functions:
- Distributes invoices for approval to proper associates with organization.
- Prepares invoices for data entry including general ledger coding as required.
- Review all invoices for appropriate documentation and approval prior to data entry based on our organization’s policies and procedures.
- Communicates with satellite offices, vendors, and within the organization, regarding identified issues with accounts payable invoices.
- Verify sales tax on invoices is accurate and communicates with Assistant Controller and CFO any identified issues with tax on invoices that are out of the norm.
- Data entry of invoices for assigned vendors and review data entry of local co- workers and satellite locations for accuracy.
- Assist other companies/divisions with any issues that they may have regarding invoices and processes.
- Process out of cycle disbursements, weekly and mid-monthly checks and wires with Assistant Controller - including positive pay uploads to bank and upkeep of Excel check register logs
- Prepare checks for distribution and maintain filing of documentation in vendor files
- Handle communications with vendors regarding statements, invoice payment inquiries, invoices not received, etc.
- Pull bank monthly bank statements from banking system.
- Monitor positive pay and ACH transactions daily through banking system including AP ACH setups.
- Maintain database (Excel file) of various vendor portal logon/password in secure AP spreadsheet.
- Assist with compiling audit documentation.
- Tie-out intra-company invoices with Accounts Receivable and generate offsetting invoice so offset can be performed within accounting system.
- Perform vendor offsets as needed.
- Perform Accounts Receivable Customer Master file setups based on documentation received from AR department.
- Monitor on-hold invoices and credit items within Accounts Payable.
- Perform general ledger entries and imports.
- Initiate the collection of invoices to be reported to corporate office at month- end (A7) within the company.
- Assist with any month-end close items as required.
- Carries out other duties as assigned.
- Bachelor’s degree in business, finance, supply chain management or related field is required. Relevant work experience may be substituted in lieu of degree requirement.
- Experience: Prior internship and/or related work experience in a Buyer role is preferred.
- Basic knowledge of procurement processes.
- Ability to read and interpret technical information, specifically for high voltage projects.
- Good organizational skills which include development of work plans and ability to multitask.
- Flexibility to work on an individual project as well as on team projects.
- Good communication skills, both oral and written.
- Experience using MS Office programs including Outlook, Word, and Excel.
- This position requires minimal physical effort.
- Must be able to endure prolonged periods sitting at a desk and working on a computer for a minimum of 8 hours a day.
- While performing the duties of this job, the employee will primarily work indoors, with occasional outdoor exposure to year around weather conditions and noise.
- Must be able and willing to travel overnight for training's and/or meetings as required (10%).
- Working extended hours, including weekends, may be required periodically.
- May occasionally lift up to 25 pounds at a time.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined per Company policy.