Program Specialist 2 - Instruction

Olympic College

  • Bremerton, WA
  • $43,716-58,380 per year
  • Permanent
  • Full-time
  • 14 days ago
DescriptionProgram Specialist 2 - InstructionDepartment/Division: Instructional Support ServicesPosition Supervisor: Director of ISSSalary: $43,716 - $58,380
Olympic College is recruiting for a Program Specialist 2. The Program Specialist 2 provides administrative and operational assistance to Instructional Support Services, ensuring smooth and efficient course schedule management. They collaborate closely with division staff and the ABO to ensure the timely generation of faculty workload contracts.Essential FunctionsCoordinate class schedule entry process; participate in establishing program standards.
  • Enter and maintain accurate class schedules within ctcLink.
  • Troubleshoot and resolve scheduling conflicts and errors.
  • In coordination with the director of ISS and division deans, continuously review and adjust the class schedule to optimize course sequencing, minimize conflicts, and enhance the student experience.
  • Attend scheduling meetings and assist division leadership in gathering scheduling requirements from multiple stakeholders; schedule events for the division and faculty as needed.
Coordinate and enter faculty assignments.
  • Work closely with division deans to assign faculty members to schedule.
  • Coordinate with division deans and unit fiscal specialists to allocate faculty assignments correctly considering workload, contract type, availability, and program needs.
  • Accurately choose correct employee record and associated budget.
  • Add and update faculty assignments to class schedule within ctcLink.
  • Coordinate with ABO as needed to ensure timely generation of Faculty workload contracts.
Monitor program activities in relation to established program goals within established program parameters, determine variances from program standards.
  • Utilize ctcLink and spreadsheets to facilitate the scheduling process, track course and instructor data and generate reports.
  • Run class enrollment reports and transform data to aid division leadership in schedule monitoring and planning.
  • Disseminate reports related to scheduling and enrollment to division deans.
  • Assist director with maintenance of yearly schedule.
Coordinate textbook information as related to class scheduling; Confer regularly with faculty and outside entities.
  • Develop and maintain a tracking system for OER and low-cost textbook information.
  • Gather and enter low-cost textbook & OER information into ctcLink.
  • Coordinate with the bookstore as needed to facilitate textbook ordering.
Analyze policies, procedures, practice and conformance with rules and regulations; participates in establishing program standards and identifying areas for program development.
  • Ensure class scheduling activities adhere to policies, guidelines, and regulatory requirements.
  • Continuously assess and enhance class scheduling procedures to identify opportunities for process improvements to streamline operations.
QualificationsMinimum Qualifications:
  • Two years of office/administrative experience.
  • Experience with gathering and transforming data.
  • Experience in MS Excel.
  • High-School Degree/GED.
Preferred Qualifications:
  • Associate or bachelor's Degree.
  • Experience in a higher education or educational institution.
  • Knowledge of ctcLink or Peoplesoft Curriculum Management.
Additional InformationPlease note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $43,716 - $58,380 annually. All classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits:Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave - vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.For more information regarding benefits, please visit our website .Conditions of EmploymentPrior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read our ).The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur.How To ApplyTo be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:Olympic College Online ApplicationResumeCover Letter - in your cover letter describe how your experience sets you apart for this position.Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.EEO StatementOlympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies: . This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.Benefits include vacation, sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.

Olympic College