Payroll Analyst

• Paycom & Payworks site administration, employee and management training and compliance
• Manage and process combined payrolls and assist managers, employees, and senior leaders as appropriate
• Ensure accurate and efficient payrolls, including processing of all required payroll reports and checks
• Work closely with Human Resources and Accounting Departments to ensure our locations meet proper cut-off dates and adhere to their weekly, monthly, quarterly, and yearly reporting schedules
• Provide backup support for the Accounting Department as needed
• Processing of bi-weekly payroll, to include maintaining employee information (deductions, taxes, garnishments, direct deposits, and support orders), reviewing earnings, processing payroll/financial reports.
• Screen daily timecards, enter timecard data, review keyed entries, and verify accuracy of data entry both daily and weekly for reasonableness and consistency. Communicate with supervisors to correct and fix timecard issues
• Monitor on a daily/weekly basis the Paycom & Payworks systems – adding/updating schedules, new hires, and correction of missing punch exceptions, orphan events, event monitoring, and accrual edits
• Upload keyed data and batch data into the Paycom & Payworks systems
• Monitor the payroll account on a daily basis for exceptions, which includes daily/weekly review of reports for Paycom & Payworks, timecard issues, and maintaining the issue log to assist supervision in making corrections in Paycom & Payworks
• Maintain a high level of security and confidentiality of sensitive information.
• Correspond with and for employees regarding payroll printouts of earnings, W-2’s, information requests and/or letters for employees or outside agencies and maintaining of the Paycom & Payworks payroll card program
• Process voids, manual checks, enter disability payments, review and enter payment adjustments, process garnishment payments
• Act as first line contact for all employees regarding benefits, payroll deductions, OT, pay, etc.
• Reconcile all monthly invoices as it pertains to benefits against Paycom & Payworks to ensure billing accuracy and employee’s benefit elections and deductions are correct
• Assist with annual Financial and 401(k) audits
• Partners across organization pertaining to people, systems, and processes in the following functions: Finance, Sales, Marketing, Operations, IT, Senior Managers and Employees
• Analyze payroll data to identify trends, discrepancies, and areas for improvement.
• Conduct regular audits of payroll records to verify accuracy and compliance.
• Ensure payroll processes comply with federal, state, and local regulations, as well as company policies.
• This job description is not designed to be a comprehensive list of the duties and responsibilities required of the employee in this position, as duties, responsibilities, and activities may change at any time with or without notice

• Degree in Finance or related field from an accredited college or university
• In lieu of undergraduate degree, the ratio is 1:1 - meaning one year of college equals one year of work experience and vice versa

• Customarily has at least 5 years of payroll experience
• The preferred candidate has working experience at a mid-sized company on a small team and is comfortable owning payroll from end to end.
• Experience working with Paycom & Payworks preferred
• Multi-state payroll experience
• Experience with Canadian payroll highly preferred.
• Experience working in a technical environment (comfort operating multiple systems and software programs, including Microsoft Excel) and has proven experience of creating workflow efficiencies.
• Experience being a strategic partner with HR

• Synoptek core DNA behaviors:

• Clarity: Possesses excellent communication skills, makes a concentrated effort to speak the customers language. Ability to field questions with concise, well-constructed responses
• OwnIT: Shows integrity, innovation, and accountability in completing daily assignments
• Results: Solutions focused and driven to resolve conflict quickly and precisely. Proactively looks for opportunities to contribute to the company’s business goals
• Growth: Willing to learn and ask questions. Constantly looking for new ways to improve yourself. Ability to adapt and grow in a fast-paced environment
• Team: Embraces both customers and colleagues as team members. Ability to be flexible, respectful, engaged and collaborative
• Communication and Interpersonal Skills:

• Exhibit confidence and not be afraid to ask questions to bring clarity, share ideas and challenge the norm (think outside the box)
• Actively listen to ensure you are seeking to understand before you are understood
• Exhibit exemplary client service skills, to all people, regardless of level inside or outside of the company
• Written and verbal communication skills should be professional, concise and effective.
• Collaboration and Teamwork:

• Create an environment of engagement and participation, work cooperatively and respectively with co-workers across teams in partnership with internal and external clients
• Build relationships and alliances to solve problems and achieve objectives by sharing knowledge and information
• Openly and actively participates in the direction of our Company
• Strong collaboration skills, works well with ambiguity, works well across roles and groups
• Exercise confidentiality concerning the affairs of the business
• Personal Ownership, Autonomy and Responsibility:

• “Own” your work – take initiative, be proactive, anticipate and complete projects in a comprehensive manner while still remembering the details
• Don’t just be the student, be the teacher. Exhibit a willingness to learn, willingness to problem solve and willingness to step in to help others
• Creativity, capacity and a conviction to innovate and deliver best-in-class solutions
• Always put the customers’ needs first, think proactively from their vantage point, not your own
• Follow through with all customer expectations and accountabilities
• Follow through within the specified time-frame for all areas of your responsibility

Synoptek