Sr. Financial Operations Administrator
Auburn University
- Auburn, AL
- $54,800-93,200 per year
- Permanent
- Full-time
Home Org Name Charles D. McCrary Institute at AU
Division Name Samuel Ginn Col of Engineering
Position Title Sr. Financial Operations Administrator
Job Class Code AD88
Appointment Status Full-time
Part-time FTE
Limited Term No
Limited Term Length
Job SummaryThe Charles D. McCrary Institute at Auburn University is excited to recruit candidates for the Sr. Financial Operations Administrator position. The person selected for this position will perform a variety of responsibilities for the financial operations of the McCrary Institute. This includes financial reporting, analysis, budgeting and forecasting, compliance with university requirements and policies, and transaction approvals.About Auburn: Auburn was named by Forbes Magazine as one of the state of Alabama's best employers, with employees staying an average of ten years! Learn more about Auburn's impact, generous employee benefits, and thriving community by visiting aub.ie/working-for-auburn.It's a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We're proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you're new to Auburn, we'd love to introduce you. If you're already acquainted with Auburn, we'll keep it simple: it's time to come home!Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit to learn more about our commitment to expanding equity and inclusion for all.
Essential Functions
- Performs routine day-to-day accounting and financial duties to include (but not limited to) prepare, examine, code, and process financial transactions; reviews and verifies documentation for completeness, accuracy, and compliance with policies and procedures.
- Oversees all functions and personnel concerning sponsored program administration, purchasing, procurement, and payment compliance with university policy. Assists in the creation and evaluation of key performance indicators for the McCrary Institute, and establishes and maintains a system of quality control for administrative and operational effectiveness.
- Assists in the administrative management of McCrary Institute accounts as well as external contracts and grants by monitoring budgets, employee labor allocations, coordinating change orders, time extensions, budget reallocations; and financial reporting from inception to close-out. In conjunction with Engineering Administration staff, leads Institute pre-award efforts by coordinating with Auburn and external agency personnel, developing grant proposals and budgets, and advancing proposals with the appropriate awarding agency.
- Supports the tracking, monitoring, and analyzing the McCrary Institute budget; Reconciles accounts and provides recommendations for management actions to ensure budgets are not exceeded; Reviews, investigates and corrects errors in financial entries, documents, and reports; ensures departmental and McCrary Institute leadership are informed regarding any and all financial issues or anomalies that may arise.
- Prepares, reviews, and/or analyzes the McCrary Institute's quarterly endowment management statements including budget-to-actual and year-over-year actual variances; unrestricted reserve reports; and other reporting.
- Assists in the development and maintenance of data and databases; Gathers information and prepares various reports and correspondence; collects and analyzes data to provide reports on a regular basis. and as needed.
- Prepares professional financial reports for bi-annual Board meetings.
A MBA, MA cc, or CPA can be substituted for the specific degree.Experience: 4 years of experience in reporting, financial analysis, and budgeting within a large organization. Experience must show progressively increasing levels of responsibility and accountability.Minimum Skills, License, and CertificationsMinimum Skills and AbilitiesCandidate must have the ability to organize, prioritize work, and handle multiple tasks. Having interpersonal communication skills, demonstrated knowledge of financial management, the ability to successfully work both independently and in a team environment, and proficiency in Excel are critical. Must be able to build and maintain positive relationships with others in administrative offices across campus. Knowledgeable of financial accounting procedures and is comfortable preparing, examining, and analyzing transactions and financial statements as this position will have an accountant directly reporting to them. Experience must show progressively increasing levels of responsibility and accountability. Ability to multitask. Proficient in Excel.
Minimum Technology Skills
Minimum License and CertificationsDesired QualificationsDesired QualificationsHigher Education experience
Experience with Banner and/or Kronos
Experience in sponsored programs administration
Master's degree in Business Administration or in Accounting; knowledge of college/university accounting practices
CPA licensePosting Detail InformationSalary Range 54,800 - $93,200
Job Category Administrative
Working Hours if Non-Traditional
City position is located in: Auburn
State position is located: Alabama
List any hazardous conditions or physical demands required by this position
Posting Date 03/22/2024
Closing Date
EEO StatementAuburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicantsprovide 3 references
Quick Link for Internal PostingsDocuments Needed to ApplyRequired Documents * Resume
- Cover Letter