Executive Assistant

San Francisco, CA
$80,000-90,000 per year
Permanent
Full-time

15 days ago

We are trusted investment banking advisors to business owners and senior executives of leading private equity firms and public and privately held companies around the world. Our services include mergers and acquisitions advisory, private funds and capital markets advisory, and valuation and fairness opinions. As one tightly integrated team of more than 1,000 professionals across 15 countries, we offer an unmatched perspective on the global private capital markets, backed by superb execution and a deep commitment to client success. With extensive industry knowledge and relationships, timely market intelligence and strategic insights, we forge deep, productive client relationships that endure for decades. Learn more at .At Lincoln International, we know that the success of our global organization is a direct outcome of the strength of our people. We encourage diversity of thought and create talent density by attracting, retaining and engaging high performers from all demographics, backgrounds and perspectives. We value diversity, equity and inclusion as a catalyst to foster innovation and creative problem solving, access the best candidates and adapt to a highly dynamic, competitive environment. We know that employing a diverse team and valuing the unique perspectives of our people allows us to better understand and serve the needs of our clients.Lincoln International is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage you to read more about our and .Lincoln International follows a hybrid work structure with an emphasis on in office collaboration.Our employees work in our San Francisco office Monday through Thursday each week, with the option to work remotely or from the office on Fridays. On Friday when business needs dictate (e.g. in-person meetings or we need to bind books), you will be required to come in office. Our office is located in One Embarcadero Center.Lincoln International is seeking an Executive Assistant who will also serve as the Corporate Receptionist at the front desk to join our San Francisco office. This individual will be the first point of contact for guests and play a critical role in maintaining a professional, welcoming, and efficient office environment. In addition to front desk responsibilities, this person will support a team of investment bankers and partner with the Office Manager on various administrative tasks.Lincoln fosters a cohesive and supportive work environment and encourages teamwork. To be successful in this role, you will be proactive, polished, and comfortable interacting with individuals at all levels, both internally and externally. We are looking for someone who thrives in a team-oriented environment, brings strong attention to detail, and takes ownership of responsibilities from start to finish. Regular working hours are 8:30 am to 5:00 pm with a 30-minute lunch break. Willingness and ability to work overtime is necessary.Duties and Responsibilities:

Become knowledgeable of Lincoln's Technology group and its internal and external processes
Calendar management
Making travel arrangements, both international and domestic using Concur
Process expenses through Concur
Become proficient in Salesforce; gain understanding of the deal tracker and its functionality to perform deal related tasks such as:

Assist with entering contacts to add to marketing lists and Outlook contacts
Research companies and contacts for active deals and post close marketing initiatives
Work with deal team to track status of potential investors for deals through Salesforce
Partner with the Office Manager with planning and executing internal and external events
Complete ad hoc projects and general administrative responsibilities as needed
Serve as main point of contact for guests, over the phone and in-person:

Answer phone calls, direct as appropriate, and handle inquiries professionally
Greet and interact with guests in a warm, efficient, and professional manner
Coordinate visitor access through the building's tenant portal
Partner with colleagues to ensure an exceptional visitor experience
Manage and monitor meeting room calendars via Workspace; arrange resources and catering as needed to support seamless meeting execution
Troubleshoot minor A/V and IT issues, escalating to appropriate resources as necessary
Maintain a clean and organized office environment, including daily refresh of conference room refrigerators and stocking kitchen condiments
Coordinate incoming/outgoing mail and packages
Report minor office maintenance issues via building's service portal
Print and bind books for internal and external meetings
Complete ad hoc projects and general administrative responsibilities as needed

Qualifications:

Associate or bachelor's degree
3-4 years of comprehensive administrative experience
Proficiency in Microsoft Office; knowledge of Salesforce and Concur a plus
Comfortable with general office technology and troubleshooting
Excellent interpersonal and communication skills, both verbal and written
Highly organized with strong time management, attention to detail, and problem-solving skills
Aptitude to work both independently, as well as in collaborative team environments

Benefits:

Blue Cross Blue Shield PPO Insurance plan
VSP Vision Insurance
Delta Dental Insurance
LTD, STD and Life Insurance
401K Plan and Profit Share
Paid Time Off on an accrual basis (17 days)
Competitive salary
End of year nominal, discretionary annual bonus

Additional Information:Lincoln International is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status.#LI-HYBRIDThe pay range for this role is $80,000-$90,000 on an annual basis. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. This range is only applicable for jobs to be performed in San Francisco. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, revenue-based metrics, and business or organizational needs.This job is also eligible for bonus pay.We offer a comprehensive package of benefits to eligible employees.You can apply for this role through LinkedIn or Lincoln's Company Page, or through Lincoln's Internal Jobs Board if you are a current employee.Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.Click to view Lincoln International's Candidate Privacy Notice.

Lincoln International

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