Contracts Administrative Specialist

• Offer administrative support to Management, Operations and Sales Teams across the nation
• Prepare agreements and proposals, verify document accuracy, maintain proper documentation, and handle general office management tasks
• Maintain critical customer documentation in CRM portal
• Interpret and analyze both oral and written communications effectively
• Facilitate the planning and coordination of office functions, including company annual conference
• Assist with special projects assigned by your manager

• Competitive Compensation: $20.00 to $25.00 USD per hour based on qualifications and prior relatable experience
• Company Paid Life and AD&D insurance
• Comprehensive benefit package includes Medical, Dental, Vision, Accident, Critical Illness, Hospital Indemnity, Supplemental Employee/Spouse/Child Life, Supplemental Employee/Spouse/Child AD&D, Short-Term Disability, Long-Term Disability, Pet Insurance, Legal Assistance, Identity Theft Protection, Employee Assistance Program, and more!
• 401(k) with company match, Employee Stock Purchase Plan, tuition reimbursement, and more!
• Paid Time Off and Holidays
• Employee Discounts through PerkSpot, Tuition Reimbursement, and Dependent Scholarship Awards
• Opportunities for growth, development, and advancement

• IFC is a commercial pest management company specializing in the food supply chain industry
• IFC has successfully serviced valued customers since 1937
• IFC is a financially stable company and is growing as a subsidiary of Rollins, Inc., (NYSE: ROL), headquartered in Atlanta, GA
• The Pest Management Industry is rapidly growing and is a recession-resistant business with a long-track record of protecting people’s property and health

• Possess a valid US driver’s license
• High School Diploma or equivalent required
• Associate or bachelor’s degree preferred
• At least five (5) years of experience in a critical administrative role
• Strong organizational skills, time management, and detailed work standards
• Proficiency and advanced skills in Microsoft applications and other computer software systems
• Excellent communication skills, both verbally and in written form
• Strong analytical and problem-solving skills to identify and resolve issues in a timely manner
• Ability to positively react to change in environment, process, and people
• Experience working in an administrative capacity within a professional environment
• Demonstrated ability to manage multiple projects efficiently, prioritize workloads, and meet deadlines
• Proficiency in contract software (e.g., AdobeSign), Adobe Professional, and Canva

• Must be physically able to operate a variety of machines and equipment including computer, office equipment, telephone, etc.
• Physical demands are primarily those of sedentary work
• Tasks may require extended periods of time at a keyboard or workstation
• Stand for extended periods of time, bend, use hands to fingers, handle, or feel and reach with hands and arms
• Speak, hear, utilize a telephone, and computer for frequent communications

Waltham Services