Travel Logistics Coordinator- Police Department

City of Port St. Lucie

  • Port Saint Lucie, FL
  • $55,286 per year
  • Permanent
  • Full-time
  • 7 hours ago
POSITION SUMMARYThis position has been budgeted for fiscal year 25/26 and will be filled on or after 10/1/2025. The hourly rate of pay is also indicative of the position start rate for the new fiscal year.The City of Port St. Lucie is an equal opportunity employer.This position requires the applicant to successfully pass a drug screening.Please note that this is an external job posting intended for non-city employees. If you are a current city employee applying through this posting, your application will not be reviewed with other internal candidates. In order to be considered with internal candidates, please apply on the internal posting by clicking .The Logistics Coordinator is responsible for managing all travel arrangements and related logistics for Police Department personnel, ensuring compliance with departmental policies, city ordinances, and state and federal guidelines. This position serves as the central point of contact for all travel-related matters and provides administrative and fiscal support to ensure cost-effective and efficient travel operations that meet operational and training needs. Facilitates the development of public trust and confidence in the City.This position is considered an "Essential Position" for the purpose of Emergency Management. Emergency duties will be assigned as needed. This position requires 24 hours a day, 7 days per week availability during City of Port St Lucie emergencies, as determined by City Administrators, Emergency Manager or City Officials.ESSENTIAL DUTIESThe following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
  • Keeps the mission, vision and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
  • Coordinate and process all departmental travel requests including training, conferences, court-related travel, and special assignments.
  • Prepare and maintain travel authorization forms, travel itineraries, and reimbursement documentation in compliance with City and grant funding requirements.
  • Book and manage transportation, lodging, registration fees, and per diem allowances, ensuring the most cost-effective options are selected.
  • Ensure all travel aligns with City purchasing policies, State/Federal grant guidelines, and applicable collective bargaining agreements.
  • Monitor and reconcile travel expenditures; assist with audits and budget reporting.
  • Track and report travel-related costs across divisions all Police divisions; assist in forecasting future travel needs for budget development.
  • Maintain accurate travel records, vendor accounts, and documentation for audits and internal review.
  • Serve as liaison with Finance, Purchasing, Training, and outside agencies to resolve travel-related issues.
  • Assist with coordinating group travel for large-scale deployments, mutual aid requests, or special response teams.
  • Provide support in emergency or short-notice travel requests, including after-hours coordination when necessary.
  • Maintain an organized electronic filing system of all travel-related correspondence, approvals, and expense reports.
  • Assist in developing and updating departmental travel policies and procedures.
  • Other duties as may be assigned.
MINIMUM QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.EDUCATION AND/OR EXPERIENCEGraduation from an accredited high school or possession of an acceptable equivalency diploma required. Graduation from an accredited college or university with an Associate degree in Business Administration, Economics, Accounting, Finance, or related field preferred. Five (5) years of progressively responsible work to include advanced clerical and financial support work required. Possession of valid driver's license and maintenance of clean driving record required with the ability to obtain a valid Florida driver's license within 30 days from date of hire.A comparable amount of training, education, or experience may be substituted for the minimum qualificationsKNOWLEDGE, SKILLS & ABILITIES
  • Strong understanding of municipal purchasing policies, travel procedures, and relevant grant guidelines (e.g., DOJ, FDLE).
  • Proficiency with Microsoft Office Suite, travel booking platforms, and financial software, Tyler Munis.
  • Excellent organizational and time management skills with strong attention to detail.
  • Strong interpersonal and communication skills; ability to work effectively with personnel of all ranks and roles.
  • Knowledge of business English, spelling and punctuation to prepare documents, compose letters, etc.
  • Knowledge of the Department and City's policies, procedures and practices.
  • Ability to analyze and reconcile financial documents accurately.
  • Ability to manage multiple priorities and meet deadlines in a high-paced, paramilitary environment.
  • Ability to focus on the positive in every situation.
  • Ability to model respect for individuals, teams, and the organization.
  • Ability to stay centered when challenged.
  • Ability to establish and maintain the trust and confidence of the department and public.
  • Ability to analyze a variety of administrative problems and to make sound recommendations.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to establish and maintain effective working relationships with coworkers, city staff, vendors, and the public.
  • Ability to work under pressure and meet deadlines with frequent interruptions.
  • Ability to follow through with assigned tasks.
PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is often required to sit for extended periods of time; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Regularly required to talk and hear in person and on the telephone. Occasionally required to stand, walk, bend, and lift or move items up to 25 pounds. Must have sufficient vision, hearing, and manual dexterity to perform assigned duties and operate standard office equipment.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily in a standard office setting within a secure law enforcement facility. The environment may involve interaction with sworn personnel, administrative staff, and outside agencies. The noise level in the work environment is generally quiet to moderate. Occasional flexibility in hours may be required, including early mornings, evenings, or weekends during peak travel periods or emergent operational needs.The noise level in the work environment is usually moderate.Documentation RequirementsPlease Read CarefullyApplicants, including City of Port St Lucie employees, must upload and submit attached copies of their education credentials with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile, but they will not attach automatically, and you will be deemed ineligible without the proper documentation.ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT.THE FOLLOWING DOCUMENT(S) ARE REQUIRED AT THE TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF: * Proof of education in the form of a diploma, degree, or transcripts. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*. Translations of diplomas/degrees are not accepted. Audit/Academic reports are not accepted as substitutions for college transcripts.
  • Driver's License: A Valid Driver's License from any state (Equivalent to a State of Florida Class E) may be utilized upon application; however, within thirty (30) days from the date of hire, a State of Florida Driver's License (Class E or higher) must be presented.
*Approved Credential Evaluation Agencies:Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by:
  • An accredited four-year college or university in the United States, OR
  • A current member of the
OR * A current member of the
OR * A recognized Professional OrganizationFor an additional list of approved credential evaluation agencies, visit theIt is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear, and legible for eligibility determination or risk being disqualified.Applicants, including City of Port St Lucie employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes will not be reviewed in place of the employment application.It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications when submitting application(s); failure to do so may result in disqualification.12 paid holidays per yearVacation Leave:
1-3 years- 10 days
4-9 years- 15 days
10-19 years- 20 days
20+ years- 25 days
PT employees accrue depending on hours worked
Personal Days:
2 days for non-exempt employees per year
3 days for exempt employees per yearSick Time:
FT employees accrue 8 hours per month
PT employees accrue 4 hours per monthRetirement Plan:
The City contributes an amount equal to 11.4% of an eligible employee's biweekly earnings into a 401(a) Defined Contribution Plan. Employee contributes 1%.
457 Deferred Compensation Plan and Roth IRA
$50,000 Basic Term Life Insurance
$50,000 Accidental Death & Dismemberment Insurance
Short-Term and Long-Term Disability
Health, Vision and Dental InsuranceOptional Benefits:
Tuition Reimbursement
Flexible Spending Account
Wellness Program
Health Reimbursement Account
Employee Assistance Plan
Supplemental Life
Legal insuranceThe of City Port St. Lucie provides a wide array of benefits to meet the diverse needs of our employees. For additional details on benefits offer by the City of Port St. Lucie, see the link below.

City of Port St. Lucie