Operations Assistant (Bilingual - English/Spanish)

• Equity, Diversity, and Inclusion -our students recognize different perspectives and points of view, valuing diversity and creating inclusive spaces through equitable learning.
• Global Citizenry and Bi-Literacy - our school is a community. Our graduates become adults with self- and social-awareness, allowing them to communicate ideas in two languages and with diverse audiences.
• Social and Environmental Justice -our students are committed to take action against injustice. They are active in their local communities and knowledgeable about topics that impact our world.
• Social-Emotional Competency - our entire team is compassionate and committed to teaching about social-emotional wellness. We give our students and parents the tools to strengthen their mental health and to be better humans.

• Process Accounts Payable and Accounts Receivable in coordination with MLC Back Office.
• Assist with vendor files including maintenance of contracts, certifications, and insurances.
• Prepare documentation and organize records for the annual independent audit and LAUSD oversight and monitoring reviews.
• Prepare and submit recurring operational reports such as Sales Use Tax, SMAA, LEA BOP, CYBHI documentation, and e-rate.
• Support reporting compliance for the school meal program, including SNP and CACFP requirements, and assist with the RFP process for food service vendors in alignment with CDE and USDA guidelines.
• Support planning, distribution, and data collection of annual surveys for staff, students, and families.
• Support front office staff and the Operations Manager in processing volunteer applications, maintaining logs, and organizing records for compliance.
• Assist with procurement processes, including ordering supplies/equipment and maintaining purchasing records.
• Track and maintain operational data systems (e.g., compliance calendars, enrollment, and facilities work orders) to ensure deadlines and tasks are completed.
• Provide support as needed to School Leadership with meetings, events, communications, facilities, and front office operations.

• Maintain regular communication with STOP Grant and MHSP Grant school partners and service providers.
• Coordinate logistics for meetings, trainings, and events for grant programs including STOP and MHSP. • Support the recruitment, onboarding, placement and employment of MHSP interns and School Based Therapists (SBTs).
• Monitor and track grant compliance requirements by reminding partners and interns/SBTs to submit required documentation (e.g., monthly service logs, threat assessments, and other reports) in a timely manner.
• Support execution and documentation of vendor contracts and clearances related to grant funded programs.

• Bachelor’s degree Knowledge & Skills
• Strong organizational skills with ability to manage multiple priorities, meet deadlines, and maintain accurate records.
• Familiarity with basic accounting, accounts payable/receivable, and financial reporting.
• Knowledge of compliance and reporting requirements for schools, grants, or state/federal programs preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Comfortable learning and using databases and tracking systems (e.g., compliance calendars, student information systems). - Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

• Detail-oriented with strong problem-solving skills.
• Reliable, proactive, and able to work both independently and collaboratively.
• Customer service–oriented with the ability to support staff, families, and external partners in a professional manner.
• Flexibility to adapt to changing priorities and needs in a fast-paced school environment.

• Approximately 25 hours per week
• Flexible schedule options (e.g., 5 hours/day, 5 days per week; 3 days at 8 hours; or 4 days at 6 hours)
• Morning availability required
• Additional hours may be available to support front office coverage or school events

• Must successfully pass a background check and TB clearance.
• Bilingual (English/Spanish)

Multicultural Learning Center Charter School