Legal Executive Assistant

Buchanan

  • New York City, NY
  • $130,000 per year
  • Permanent
  • Full-time
  • 2 months ago
  • Apply easily
A prestigious international law firm is seeking a Legal Executive Assistant/Secretary to provide high-level administrative support to a group of attorneys, including C-Suite leadership. This hybrid role, based in New York City, requires a polished and proactive professional with strong legal administrative experience and exceptional organisational skills.About the RoleAs a Legal Executive Assistant/Secretary, you’ll play a key role in supporting senior attorneys and firm leadership through a wide range of administrative and operational responsibilities. This position calls for discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.This is a dynamic role offering exposure to senior-level operations, legal documentation, client liaison work, and event coordination within a leading global firm.What You’ll Do
  • Act as a professional point of contact for internal and external stakeholders, managing sensitive information with discretion.
  • Prepare and process client billing, including time entry, invoice editing, and follow-ups.
  • Maintain complex attorney calendars, schedule meetings, and coordinate business travel arrangements.
  • Organise and support internal and client-facing meetings, including preparing agendas, materials, and presentations.
  • Draft, proofread, and format legal documents, correspondence, and communications with a high degree of accuracy.
  • Manage expense reports, travel reimbursements, and logistics for domestic and international travel.
  • Collaborate with departments such as Marketing to assist in the preparation of presentations and internal communications.
  • Route incoming communications and documentation in line with firm protocols and preferences.
  • Support the daily administrative needs of attorneys, including document handling, filing, and task coordination.
  • Maintain organised and accurate filing systems, both electronic and paper-based.
  • Demonstrate a thorough understanding of firm procedures and direct enquiries appropriately.
  • Provide team support and flexibility to take on tasks aligned with evolving practice needs.
Requirements
  • 7+ years’ experience in a legal or professional services environment supporting senior-level professionals.
  • Strong client service orientation and experience handling sensitive information.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
  • Proactive, detail-focused, and able to manage shifting priorities effectively.
  • Strong proofreading, grammar, and document formatting capabilities.
Benefits
  • Competitive salary and discretionary bonus.
  • Hybrid working model based in New York City.
  • Supportive and professional working culture with exposure to senior leadership.
  • Comprehensive benefits including health, retirement, and wellness support.
  • Opportunities for long-term development within a globally recognised firm.
Why Apply?This is a superb opportunity for a detail-oriented Legal Executive Assistant in New York to support senior attorneys in a high-performing, globally respected law firm. The role offers variety, challenge, and the chance to contribute meaningfully to legal operations at the top level.Ready to take the next step?If you’re a New York–based Legal Executive Assistant with the experience and professionalism to support high-level legal teams, we’d love to

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