Data Management Office / Facilities Manager
- Houston, TX
- Permanent
- Full-time
- Manage vendor procurement for all workforce center facilities, ensuring procurement documentation is accurate, complete, and compliant with organizational and TWC requirements.
- Oversee vendor contracts, payments, and invoicing to ensure timeliness and accuracy; maintain records for audits and compliance reviews.
- Track and approve requests from all WFC locations, ensuring issues are resolved promptly and facilities remain safe and fully operational.
- Serve as the primary liaison with brokers, landlords, and vendors for facility operations, ensuring alignment with lease terms and organizational standards.
- Maintain oversight of facility-related budgets, ensuring procurement files, invoices, and payments are properly tracked and documented.
- Supervise the Data Management Office and Facilities team, including staff in eligibility, data, quality, and tracking roles.
- Ensure team responsibilities such as data entry, reporting, case file reviews, quality assurance, and performance tracking are executed accurately and on time.
- Oversee compliance monitoring, corrective action follow-up, and preparation of consolidated reports to maintain data integrity and adherence to Workforce Solutions and regulatory standards.
- Monitor staff performance and ensure each team member’s payroll is completed and submitted on time.
- Serve as point of escalation for operational or compliance concerns raised by staff.
- Ensure procurement processes for facilities, vendors, and supplies are fair, cost-effective, and fully documented for audit purposes.
- Align team operations with organizational goals and long-term strategies, including budget planning for both facilities and data management operations.
- Bachelor’s degree in business administration, public administration, facilities management, or related field.
- Master’s degree preferred.
- Minimum 5 years of progressive experience in workforce development, compliance, data management, or facilities management.
- At least 3 years in a supervisory or management role overseeing diverse teams.
- Experience with vendor procurement, facilities operations, and contract management required.
- Strong leadership and oversight skills with ability to ensure accountability across multiple teams.
- Knowledge of procurement processes, vendor management, and compliance documentation.
- Strong financial and payroll oversight skills, ensuring team payroll is completed and submitted accurately and timely.
- Advanced analytical and problem-solving ability with knowledge of performance data systems.
- Excellent organizational, time management, and communication skills.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and data systems.
- Must possess and provide a valid Texas Driver’s License and Automobile Liability Insurance as required by the State of Texas.
- Must have access to reliable transportation in order to travel within service area.
- PHYSICAL DEMANDS: While performing duties of the job, employee is occasionally required to stand; walk; sit; for long periods of time. Employee must be able to drive for extended periods of time. Employees must occasionally lift and /or move up to 25 pounds, must be able to set up display area.
- WORK ENVIRONMENT: Fast-paced, demanding both, physically and mentally, and in constant communication.