Berkeley Preparatory School – a school free of government interference located in beautiful Tampa, Florida.Founded in 1960, Berkeley Preparatory School is an independent, co-educational, Episcopal affiliated college preparatory school with a current enrollment of 1,400 students in grades Pre-K through 12. Notably, the school operates completely free of interference from state and local governments. Employees at Berkeley are amongst the most well-compensated in the industry and are supported assiduously in tangible and intangible ways.At Berkeley, we seek to educate the whole child by nurturing students' intellectual, emotional, spiritual, and physical development so they may attain their highest potential. We are committed to providing an inclusive and diverse learning community that develops the character of and a strong sense of social responsibility in each student.Berkeley is located on a beautiful and well-equipped 86-acre campus, consisting of 29 state-of-the-art buildings. Our proud mascot is the Buccaneer. Graduates are passionate, well-rounded individuals who have learned the core values of discipline, diligence and integrity while mastering a rigorous, engaging curriculum and enjoying a myriad of co-curricular opportunities.The tax advantages of living in Florida are significant, and the Tampa Bay region offers an incomparable lifestyle replete with sunshine, year-round outdoor activity, and rich culture. Safe and easy to navigate, Tampa Bay is a wonderful place to make a life.Stewardship and Events Coordinator:Berkeley Preparatory School is seeking a dynamic and detail-oriented Stewardship and Events Coordinator to join our Advancement team. This full-time, benefits-eligible position plays a vital role in planning, coordinating, and executing a wide range of events that support the school’s mission and strengthen engagement with alumni, parents, faculty, and friends of Berkeley. The Coordinator is responsible for event logistics, budget oversight, communications, and post-event follow-up, and reports directly to the Associate Director of Institutional Advancement. We are looking for a strategic planner and creative thinker who thrives in a fast-paced, team-oriented environment and demonstrates exceptional organizational and interpersonal skills.Primary ResponsibilitiesEvent Planning and Execution
Serve as the lead planner and primary point of contact for all Advancement events, including but not limited to:
Lifetime Giving Society celebrations
Society for Excellence events
Tailgates
New Parent gatherings
Faculty/Staff functions
Collaborate with the Director of Alumni Engagement on alumni events both on- and off-campus, such as:
Reunion Weekend
Hall of Fame
Alumni Awards
Regional receptions
Lectures and panels
Legacy Event at Baccalaureate
Manage comprehensive event logistics, including scheduling, communications, budgeting, materials, briefings, nametags, gifts, and follow-up.
Support broader school-wide events such as Grandparents' Day and Buc Bash.
Coordinate with external vendors for contracts, catering, A/V equipment, rentals, and other event services.
Accurately track and code event attendance in Raiser's Edge.
Maintain up-to-date event information on the school website and calendars.
Monitor attendee engagement post-event, recommend improvements, and facilitate feedback sessions.
Support stewardship plans for major gift and annual giving societies through tailored recognition, communications, and events.
Work closely with Advancement leadership to identify opportunities and trends to enhance the events program and deepen stakeholder engagement.
Stewardship and Administrative Support
Create and manage invitation and RSVP lists using Raiser's Edge.
Support a collegial and collaborative office culture.
Perform other duties as assigned.
Qualifications & CompetenciesRequired:
Bachelor's Degree
Minimum of three years of experience in special event planning; preference for experience with high-profile events in a corporate, school, or university setting
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace
Strong written and verbal communication skills
Exceptional attention to detail and organizational skills
Willingness to work early mornings, evenings, and weekends as needed
Ability to manage multiple projects simultaneously and adapt to changing priorities
Collaborative, flexible, and self-motivated
Preferred:
Experience using Raiser's Edge or similar software for event functions including creating registration forms, tracking attendance and recording relationships
Core Competencies
Excellent communication skills; builds trust and demonstrates accountability
Cross-cultural competence and a commitment to inclusion and belonging
Servant leadership mindset with a drive for excellence and team development
Ability to understand institutional goals and align responsibilities accordingly
Strong time management and deadline-oriented work ethic
Receptive to feedback and committed to professional growth
Maintains confidentiality and discretion at all times
Compensation and BenefitsThe appointment will begin July 1, and is a full-time, salary, non-exempt position with full benefits. The compensation package will be very competitive nationally and commensurate with experience, degree attainment, and the national independent school and college markets.Interested Persons:Select to apply now.All inquiries and nominations are kept confidential.Berkeley Preparatory School does not discriminate on the basis of age, sex, religion, race, color, sexual orientation, gender identity, genetic information, disability, national or ancestral origin, or any other status protected by law, in the administration of its educational policies, scholarship programs, athletic programs, and other School-administered programs, or in the administration of its hiring and employment practices.The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.Contact InformationInterested Persons: Select to apply now.Related Resources
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FeaturedThis mentoring program provides a unique opportunity for new Episcopal school chaplains to work one-on-one with an experienced mentor, both in-person and via video chat.This double-sided, full-color pamphlet and/or poster from NAES explains the meaning of being an Episcopal school and carefully highlights four pillars of Episcopal identity.The NAES Online Community is the best way for members to connect and collaborate. Get started with the Online Community today by creating a profile or signing in to your NAES account.Check out the NAES Career Center to browse open positions in Episcopal schools around the country. Members can use the career center to reach thousands of prospective employees.Timely, sometimes tough, questions and insights from NAES and Episcopal school leaders on leadership, governance, Episcopal identity, community life, and other issues. Read more below.NAES membership helps schools dive deeper into what it means to be Episcopal. Membership also provides access to a resource library, specific to Episcopal schools.National Association of Episcopal SchoolsFor payments/remittances: P.O. Box 21090, New York, NY 10087-1090 For all other correspondence: 815 Second Avenue, Eighth Floor, New York, NY 10017 phone: 800.334.7626, ext. 6134 | 212.716.6134 | fax: 212.286.9366 | info@episcopalschools.orgWeb Design & Development byYour browser is out-of-date!Update your browser to view this website correctly.icon-openquote icon-swiper-button-prev icon-swiper-button-next icon-instagram icon-youtube icon-feed icon-twitter icon-download cart key icon-plus icon-minus icon-cross icon-facebook