Administrative Assistant, The Henderson Center (4722C), Berkeley Law
University of California
- Berkeley, CA
- Permanent
- Full-time
- Under the supervision and the day-to-day direction of the Executive Director, provides a wide-range of administrative and clerical support in the areas of programs, events, website, and general Center support.
- Serves as the administrative point of contact and responds to general administrative and student inquiries on a daily basis, fielding email inquiries, providing general, nuanced, and moderately complex information about the Center, and its programs.
- Coordinates, schedules and calendars non-event activities such as podcasts, meetings, StoryCorp sessions, etc.
- Administers travel plans and processes related Expense reimbursements for the Executive Director.
- Orders and organizes supplies as necessary to maintain the office and our programs.
- Prepares Year-End Report in coordination with Executive Director.
- Engages in professional development and training opportunities as needed.
- Performs additional duties as assigned.
- Prepares and sends weekly emails regarding social justice events on campus to the Henderson Center community and coordinates with the Public Interest Working Group to ensure emails are accurate.
- Updates and maintains the Henderson Center website and coordinates with Communications and other units as necessary to do this.
- Prepares correspondence on behalf of Executive Director.
- Ensures social media presence (in coordination with Events).
- Assists Events Coordinator preparing and executing events as needed. Duties may include but not limited to:
- Administers the Thelton E. Henderson Racial Justice Fellowship, the Francine Diaz Memorial Award, the Race and Law Certificate, and the Public Interest and Social Justice Certificate:
- Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
- Requires excellent verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
- Excellent interpersonal skills and ability to interact diplomatically with diverse groups and vendors.
- Strong computer skills, including proficiency with MS Office, Google Suite and Adobe Photoshop. Ability to learn new computer programs and software systems.
- Excellent organizational skills and demonstrated ability to prioritize, exercise initiative and sound judgment while effectively executing multiple projects and meeting deadlines.
- Solid database experience.
- Strong attention to detail.
- Availability to attend occasional evening or weekend events.
- Strong customer service skills, with ability to form new relationships with ease.
- Ability to establish and maintain effective working relationships.
- Ability to lift up to 40 pounds and move or transport items as needed.
- Ability to use sound judgment in responding to issues and concerns.
- Ability to use discretion and maintain confidentiality.
- Must be able to adapt and adjust quickly to changes in a fast-paced environment.
- Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging (DEIB), and ability to apply and integrate core concepts of DEIB into everyday practice.
- Must be committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.
- Must demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.
- High school diploma or equivalent experience/training.
- Knowledge and experience using social media.
- Interest in social justice issues and/or law.
- This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
- This position is non-exempt and paid bi-weekly.