Executive Administrative Assistant

• Assist County Manager and County Attorney with implementation and coordination of projects, policies, and procedures to support the work of executive staff and the Board of County Commissioners.
• Provide lead accountability for other employees within work unit, which may include scheduling, assigning and reviewing work, instructing/training in work methods, and providing input into hiring and performance evaluation processes.
• Act as a resource or expert in program area, providing technical guidance to less experienced staff.
• Coordinate administrative processes for a department to include recommending, developing, and implementing administrative policy and procedures.
• Perform special studies and projects as assigned and required.
• Coordinate and administer general administrative programs for the department; act as main informational contact; ensure appropriate procedures are followed; make recommendations for modifications to procedures for improved efficiency and operations.
• Perform customer service duties for the Board of County Commissioners, County Manager and County Attorney; provide general information as well as respond to specific customer questions requiring additional research; route inquiries appropriately for more complex or technical matters; facilitate response to customer complaints.
• Establish, maintain, and adjust appointments, activity calendars, and work schedules, including scheduling Regular Meetings and Works Sessions for the Commissioners
• Make meeting and travel arrangements, including communicating with agents, planners, and facilities to coordinate arrangements and ensure all plans are accurate; prepare travel vouchers and expense reports.
• Order and maintain inventory of office and other departmental supplies and equipment; track expenditures; ensure operations of office equipment throughout County.
• Assist with procurement of supplies, contracted services, processing invoices, and coordinating with Accounts Payable.
• At the direction of the County Manager, prepare and publish meeting agendas, packets, and related materials.
• Prepare and process meeting materials by collaborating with departments, elected and outside vendors.
• Maintain and update the Board of County Commissioners, County Manager and County Attorney webpages.
• Prepare and proofread standardized and original documents and forms; compose original correspondence and written responses upon request and reviews of other staff members’ work product.

• High School diploma or GED.
• Knowledge of general office practices and procedures.
• Ability to communicate clearly and concisely in both verbal and written communications.
• High attention to detail.
• Regular, predictable attendance.
• Ability to do accounting calculations, including interest, percentage, decimals, and fractions.
• Exceptional customer service skills.
• Ability to maintain sensitive and confidential information.
• Travel to conferences or events within and outside of the state of Colorado may be required.
• Preferred bilingual in English and Spanish.

• Sitting - More than 50% of the time
• Walking - Less than 50% of the time
• Standing - Less than 50% of the time
• Using hands/fingers to feel or handle items - More than 50% of the time
• Reaching, pushing, or pulling with arms/hands - More than 50% of the time
• Climbing - Less than 50% of the time
• Balancing - Less than 50% of the time
• Kneeling, crawling, or crouching - Less than 50% of the time
• Talking or hearing - More than 50% of the time
• Tasting or smelling - Less than 50% of the time
• Lifting, moving, or exerting force of up to 10 lbs. - Less than 50% of the time
• Lifting, moving, or exerting force of up to 25 lbs. - Less than 50% of the time
• Lifting, moving, or exerting force of up to 50 lbs. - Less than 50% of the time
• Lifting, moving, or exerting force of up to 100 lbs. - Less than 50% of the time
• Lifting, moving, or exerting force of more than to 100 lbs. - Less than 50% of the time
• Seeing up close - More than 50% of the time
• Seeing long distances - Less than 50% of the time
• Seeing color - More than 50% of the time
• Use of peripheral vision - Less than 50% of the time
• Perceiving depth - Less than 50% of the time
• Adjusting and focusing vision - More than 50% of the time
• Working outdoors in inclement weather – extreme hot - Not Applicable
• Working outdoors in inclement weather – extreme cold - Not Applicable
• Working indoors in an office environment - More than 50% of the time
• Working in high places - Not Applicable
• Working near moving mechanical parts and machines - Not Applicable
• Working in wet/humid conditions that are not weather related - Not Applicable
• Working in extreme cold conditions that are not weather related - Not Applicable
• Working in extreme hot conditions that are not weather related - Not Applicable
• Working with airborne particles or fumes - Not Applicable
• Working with toxic or caustic chemicals or agents - Not Applicable
• Working with explosives - Not Applicable
• Working in an area with a risk of exposure to radiation - Not Applicable
• Working in an area with a risk of exposure to electrocution - Not Applicable
• Working in a loud environment - Less than 50% of the time

• Employer-Sponsored Medical and Dental Insurance Plans
• 100% Employer Paid Vision Plan
• Flexible Spending Account
• Health Reimbursement Account
• Employer-Sponsored Short-Term Disability Insurance
• 100% Employer Paid Long-Term Disability Insurance
• 100% Employer Paid Term Life Insurance
• Supplemental Life Insurance Plans
• 401(a) and 457(b) Employer Matched Retirement Plans
• Paid Vacation, Sick Leave, Personal Days and Holidays
• Employee Assistance Program
• Public Health Emergency Leave
• Discounts on concerts, major sporting events, electronics, travel, cars and more!

Lake County Government