Administrative Coordinator
- Milwaukee, WI
- $25.43-28.98 per hour
- Permanent
- Full-time
- maintain daily communication with team leaders to determine assignments, priorities, and seeks clarification, as necessary;
- partner with and provide direct support to the Healthcare Practice Group including direct Principal support (calendar management, correspondence, staffing, department meetings, annual staff reviews, etc.);
- Perform a variety of administrative duties in support of a department, project team, or group leaders:
- coordinate travel arrangements;
- prepare presentations and reports;
- prepare correspondence, agendas, meeting minutes, etc.;
- may maintain logs and databases;
- assists with budgets and expense tracking; prepares and processes expense reports; and
- schedule meetings, conference calls and appointments, communicating directly with clients, as needed.
- work closely with Healthcare leadership to stay informed of multiple deadlines where additional help may be needed while understanding the importance of team-playing and offering services to assist others;
- maintain ongoing communication with peers and works to maintain quality standards within departments through identification of problem processes, potential changes in work processes and participation in department meetings;
- recognize the importance of confidentiality when working with a variety of documents and conducts self in a professional manner; and
- other duties or responsibilities as assigned.
- A Bachelor’s degree in Business Administration or related field preferred
- Minimum of 5 years administrative experience, preferably in an Architecture or Engineering environment
- Proficiency in Microsoft Office products including Word, Excel, PowerPoint and Outlook; Adobe and InDesign preferred
- Strong calendar management / scheduling skills
- Excellent communications skills, both written and verbal
- Demonstrated ability to build relationships across an organization
- Analytical, problem solving skills to identify and implement solutions to issues
- Personal characteristics of self-confidence, resourcefulness, flexibility, initiative, self-motivation, loyalty, willingness to assume responsibility for decisions and the ability to deal effectively with people in a variety of relationships and situations