Executive Assistant

Hicksgas

  • Lisle, IL
  • Permanent
  • Part-time
  • 25 days ago
Are you an organized, resourceful professional with a talent for keeping high-level leaders on track? Join us as an Executive Assistant, where you'll be the right hand to our CEO and North American Leadership Team. In this pivotal role, you'll manage complex calendars, coordinate travel, plan events, and handle sensitive information with the utmost discretion. Your expertise will ensure smooth day-to-day operations, allowing our leaders to focus on driving the company forward.About Us:At DCC Propane, we are dedicated to advancing the wellbeing and productivity of everyone we touch. We strive to be the most respected retail energy and service provider in North America by delivering life's energy essentials with rock-solid reliability. Our core values-safety, trust, excellence, and teamwork-guide everything we do.Position SummaryThis part-time role supports key company executives with scheduling, organization, and administrative tasks. This role serves as the right-hand person to the Chief Executive Officer and provide support to the remainder of the North American Leadership Team (NALT). The role must interact seamlessly and with a professional demeanor with a variety of individuals across the organization. To perform this role successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and organizational information while exercising professionalism and discretion. This role includes monthly reporting, event planning, and travel arrangements, as well as other office administration responsibilities and assisting with special projects as assigned. This role requires daily part-time onsite presence in the corporate office.Core Duties / Key Responsibilities
  • Executive Assistant - As noted above, in this role you will be the right-hand person to the CEO and NALT and must operate with a high degree of confidentiality. This may include interacting with individuals on the NALT'sbehalf answering questions with tact and diplomacy, as well as in fostering collaboration and teamwork with stakeholders.
  • Scheduling - Manage and maintain the CEO's complex calendar, arrange meetings across domestic and international time zones and coordinate appointments.
  • Travel Arrangements - Coordinate detailed multi-person travel arrangements (includes domestic and international). Forecast and strategize regional market visits.
  • Expense Reporting- Compile expense records, generate reports, and ensure accuracy and validity of information.
  • Meeting Support -May create PowerPoint presentations, financial spreadsheets, special reports and agenda materials. May attend meetings and take notes of discussions, preparing the initial draft of minutes and summaries.
  • Event Planning - Plan, manage and orchestrate events ranging from small department meetings to company-wide events including logistical set up and catering.
  • Email Management and Document Organization - Follow-up and respond to forwarded emails on behalf of assigned executives, as well as organizing important documents and maintaining records. Manage and disseminate confidential documents with discretion.
  • Office Support - Routinely performs a wide variety of support duties, including, but not limited to handling printing, scanning, emailing, copying, filing, mail/overnight packages, composing and preparing routine correspondence.
Other additional and/or alternate duties as assigned from time-to-time; including supporting other departments or executives as needed.Position QualificationsRequired Education: ​​Bachelor's degree preferred; High School Diploma / GED requiredRequired Work Experience: ​3+ years of proven work experience supporting a senior executive or teamRequired Knowledge/Skills/Abilities
  • Microsoft Applications: ​​Advanced functionality (in particular, PowerPoint, Word, Excel and Outlook)
  • Additional Technology: ​​Excellent phone skills and computer literacy
  • Travel: ​​​​None required
  • Communication: ​Exceptional verbal and written communication skills required
Additional Requirements:- A detail-oriented self-starter- Someone who exhibits sound judgement with the ability to prioritize and understands when to escalate and when to make decisions- Energetic and eager to tackle new projects and ideas- Comfortable interacting with high-level executives- Resourceful can-do attitude- Team player capable of cultivating productive working relationships across team- Exceptional writing, editing, and proofreading skills- Take responsibility regarding all aspects of daily tasks and actions- Must be an exceptional multi-tasker and incredibly well organized- Working knowledge of office equipment- Thorough understanding of office management procedures- Analytical abilities and aptitude in problem-solving- Ensure all daily work is completed in a timely and accurate manner- Must be dependable with a stable work history- Ability to flourish with minimal guidance, be a proactive initiator- Ability to maintain stability under pressure and be flexible and willing to modify plans and behavior when necessary- Ability to be a positive representative of the Company both internally and externally- Ability to work with respect and cooperation at all times with fellow employees and customers. Maintain professionalism, integrity, security, image and confidentiality of information and records as required by the position.- Complete all PERC and other online training in a timely manner.- Regular attendance at the worksite is required.Physical/Working RequirementsThe work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be available to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is:
  • This position requires work from the office environment; this is not a hybrid or remote position;
  • Prolonged sitting at a desk and working on a computer;
  • Must be able to position, transport, lift and/or move up to 15 pounds at a time;
  • Stand, walk, move across large areas;
  • Stoop, kneel, crouch, or crawl or otherwise reach into confined spaces;
  • Communicate with and exchange information verbally and in writing;
  • Move about in an office environment;
  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
  • The noise level in the work environment is usually moderate.
ScopeDirect Reports: 0Total Organization Employees: ~ 900# States: 22# Regions: 5# Areas: ~ 21This job description is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide the employee with a general sense of the responsibilities and expectations of his/her position. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. As the nature of business demands change so, too, may the essential functions of this position.DCC Propane is an equal opportunity employer. We value diversity and inclusion at our company. We do not discriminate on the basis of race, color, religion, age, national origin, gender, gender identity, sexual orientation, marital status, veteran status, military status or disability status.

Hicksgas