Administrative Assistant - Nursing Department

• Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
• Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible)
• Retirement Matching: 50% match on the first 6% of your contributions after 90 days
• Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
• Competitive Insurance: Health, vision, and dental coverage for you and your dependents
• Pet Insurance: Competitive coverage for your furry family members through ASPCA
• Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment

• Maintain and update clinical rotations and monthly master calendars in Director of Nursing Education’s office.
• Assist Nursing Administration in planning clinical rotations.
• Distribute preference lists to students, two months prior to the start of the clinical rotations.
• Make a final clinical rotation roster, one and a half months prior to the start of clinicals.
• Obtain copies of health screens, CPR cards and Fire Safety Cards.
• Maintain records of health screens, CPR cards and Fire Safety Cards.
• Provide clinical facilities with student roster, clinical dates, and required information.
• Maintain a database of all current clinical sites and verify sites with Nursing Administration.
• Update database monthly as needed.
• Input grades on a weekly basis and attendance on a daily basis.
• Attend faculty meeting and record minutes.
• Maintain student notification list.
• Perform all clerical duties as required by Nursing Administration.
• Perform required documentation in class for change of status, contact, absences.
• Meet with Nursing Administration every morning for daily plan and updates.
• Prepare reports for weekly COS meetings.
• Maintain student clinical evaluations files.
• Participate in COS and re-entry meetings as directed.
• Provide Nursing Administration with updated clinical rosters.
• Perform all other duties as assigned by Nursing Administration or Academic Dean.
• Other duties as assigned

• High school diploma or GED (required);Associate's degree in business administration or other related field (preferred)
• Minimum of one (1) year of experience as an administrative assistant
• Knowledge base and experience should include basic use of Microsoft Office (Word, Outlook, and Excel) to produce reports, draft documents, or prepare communications

• Demonstrate basic understanding of core job functions and tools
• Follow instructions and established procedures with supervision
• Participate in team discussions and training sessions
• Ask clarifying questions to build understanding
• Show openness to feedback and learning
• Use standard software tools (e.g., Microsoft Word, Excel) at a beginner level
• Maintain focus on assigned tasks and meets basic deadlines
• Demonstrate curiosity and willingness to develop new skills
• Follow structured guidance to complete assigned work
• Build strong customer relationships and delivers customer-centric solutions
• Achieve results consistently, even in tough circumstances
• Develop and deliver multi-mode communications tailored to diverse audience needs
• Seek new growth opportunities and challenges through formal and informal development channels

• Able and willing to:
• Communicate, think, learn, and reason
• Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
• Safely ambulate and/or maneuver when on-site at Company locations
• Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
• Ability to use good judgment, problem-solving and decision-making skills
• Ability to maintain confidentiality and manage sensitive information with discretion
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
• Ability to gain, understand and apply information and data as it relates essential functions of the position
• Ability to foster long-term relationships with stakeholders

• Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
• This position is designated as On Campus or On site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
• No travel required

Concorde Career Colleges