Administrative Assistant - Resident Services
Masonic Village at Elizabethtown
- Elizabethtown, PA
- Permanent
- Part-time
- Provides administrative support to the director and supervisors of department as requested. Provides support services to department staff.
- Maintains department files in an accurate and efficient manner.
- Provides administrative support services to maintain department files in an accurate and efficient manner.
- Prepares and distributes correspondence, compiles reports, updates policies and procedures, maintains budget information, creates forms, and completes other documentation as needed and directed.
- Answers telephone calls and relays messages in a professional and efficient manner.
- Issues, prepares, and processes material requests, purchase orders and invoices as needed in a timely and accurate manner. Maintains records of purchases. Orders, maintains, and monitors use of supplies. Coordinates with finance to ensure timely payment.
- Ensures labor and material distributions are completed in an accurate and timely manner.
- Ensures staff hours are reported promptly and accurately. Utilizes the payroll system to inspect entries and payroll records for approval.
- Attends meetings, maintains meeting minutes, and prepares written reports as needed and directed.
- Works on special projects and programs related to enhancing the quality of services.
- Maintains customer confidence and protects operations by keeping information confidential.
- High School graduate or equivalent.
- Three years of related experience required. Business courses or background preferred.
- Current knowledge of office software such as Microsoft Word, Excel, or related software.
- Current knowledge in the operation of general office equipment.
- Ability to type at least 55 words per minute.
- Effective written and oral communication skills required. Effective organizational skills required.
- Industry-leading benefits that start day one, like a $0 cost medical coverage option
- Competitive pay rates to attract the best talent
- Tuition and Educational Reimbursement
- A commitment to growing our leaders, with at least 50% of our leadership positions being filled internally