Plant Admin Asst

• Adhere to all health and safety policies/procedures, Good Manufacturing Practices (GMPs) and PPE requirements.
• Responsible to adhere to food quality and food safety as per the standard(s) provided by corporate, customer, and/or governing bodies (ex. SQF).
• Scan, file, and organize documents into a database or SharePoint, and prepare files for storage.
• Input data, update values in spreadsheets using Excel, and transfer data between PDF/Word and Excel with formula setup.
• Review environmental reports, record critical information, download, edit, and consolidate report data.
• Conduct research on various topics as needed.
• Open Text Resolution

• Determine invoice issues (PO, GR and coding, etc.) on the open text document and refer to correct associate within plant for resolution.
• Purchase Order Subject Matter Expert

• Full knowledge of how to write and receive PO’s.
• Understanding of accounting structure in order to properly assign account coding.
• Vendor management

• Process vendor set-up requests.
• Assist vendors with invoice inquiry.
• Maintain Purchase Orders

• Regular review of Purchase Orders in order to set Delivery Complete & Final Invoice flags
• Ensures timely receipt.
• Maintain detailed records of all invoices, payment status, and communication with vendors.
• Process payroll and conduct daily attendance reviews for tracking purposes as required.
• Ensure records are updated in the ERP system and support requests from the corporate office.
• Identify and implement improvements in the accounts payable process to enhance accuracy and efficiency.
• Maintains meeting minutes, manages the yearly calendar, and prepares presentations for meetings and town halls.
• Organize monthly recognition programs, milestone celebrations, and appreciation events.
• Assist with compliance documentation, training materials, and office organization.
• Manage newsletters, employee suggestions, and team-building activities.
• Coordinate charity drives, seasonal events, and safety awareness campaigns.
• Process Improvement – Streamline workflows, support audits, and enhance operational efficiency.
• Prepare and distribute various plant reports, schedules, and performance metrics.
• Maintain safety boards, display boards, and company dashboards.
• Track downtime and operational performance records.
• Oversee uniform program, including orders, audits, and returns.
• Process invoices, expense reports, and payment reconciliations.
• Assist with interview coordination and new hire onboarding including requests for supplies, badges, and uniforms.
• Organize staff events, lunches, and engagement activities.
• Manage mail services, shipping, and office supply inventory.
• Oversee locker assignments, breakroom supplies, and vending operations.
• Coordinate travel arrangements and related expense reporting.
• Handle regulatory reporting and maintain required licenses and permits.
• Ensure timely renewals for company vehicles and site certifications.

• Knowledge of general accounting principles.
• General math skills.
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent verbal, written, and listening abilities for effective interactions with both internal and external stakeholders.
• High level of accuracy, attention to detail, and commitment to maintaining confidentiality.
• Excellent data entry skills.
• Effective organizational, stress and time management skills.
• Ability to work independently or as a team member.

• Medical/dental/vision insurance
• Life insurance

• 401(k) savings plan with company match
• Paid holidays and vacation
• Well-being benefits
• Discount programs

• • HRIS experience a plus. • 1-3 years of experience in accounts payable or a similar financial role. • 1-3 years of experience in a manufacturing or production environment is preferred. • Experience with ERP systems (e.g., SAP, Oracle, or similar) is a plus.

• High School or better

• Associates or better

• Functional Expert: Considered a thought leader on a subject
• Team Player: Works well as a member of a group
• Dedicated: Devoted to a task or purpose with loyalty or integrity

• Self-Starter: Inspired to perform without outside help
• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Refresco