Accounting Assistant

• Analyzes and organizes office operations and procedures.
• Reconciles select accounts monthly.
• Posts transactions to accounting records i.e., worksheet, ledger, and computer files.

• Accesses computer files and compiles reports as requested.

• Assist with processing all new and used vehicles for registration appropriately.
• Verifies that funds have been collected and the correct lienholder paid off before processing title applications.

• Prepares payoff checks for new vehicles and trade-ins.

• Oversees listing of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.
• Posts vehicle sales and purchases.

• Processes/registers all vehicle warranties and extended service contracts.
• Oversees collection of past due accounts.

• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
• Assists with printing of monthly journals, schedules, and general ledger.
• Participates in the preparation of short and long-term forecasts.
• Assists in completion of annual audit.
• Ensures compliance with all government regulations.
• Prepare customer title and registrations.
• Prepares sales tax reports, tax deposits and tax returns in a timely, accurate manner.
• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
• Prepares sales commission detail reports.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Compiles information and prepares reports as requested by management and/or dealer principal.
• Cross-trains a qualified substitute.
• Maintains a professional appearance.
• Other tasks as assigned.

• Two to four years related experience and/or training; or equivalent combination of education and experience.
• Knowledge of Sales and Use Tax and Franchise taxes preferred.
• Prior office environment experience in the automotive dealership industry is a plus.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift to 15 lbs.

Galaxy Ford