Payroll Specialist

Robinson Pharma

  • Santa Ana, CA
  • $25.00-27.00 per hour
  • Permanent
  • Full-time
  • 8 days ago
We are seeking a detail-oriented and experienced ADP Workforce Now / Payroll Specialist to manage and process payroll operations using ADP Workforce Now. This role is responsible for ensuring accurate and timely payroll processing, maintaining employee payroll records, and supporting HR/payroll compliance efforts. The ideal candidate has strong knowledge of payroll best practices, ADP Workforce Now, and applicable federal and state regulations.Duties/Responsibilities:
  • Manage all employee data in ADP Workforce Now. Ensure date is complete and current. Utilize all ADP workforce now functionality.
  • Process biweekly payroll for 900 employees using ADP Workforce Now.
  • Maintain employee payroll records, including new hires, terminations, wage adjustments, and benefit deductions.
  • Review and validate payroll reports prior to final submission to ensure accuracy.
  • Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
  • Handle payroll discrepancies and resolve employee inquiries in a timely and professional manner.
  • Manage direct deposit setup, garnishments, tax withholdings, and benefit deductions.
  • Collaborate with HR and Finance departments on payroll-related activities, including audits and reporting.
  • Generate and distribute reports for internal management and external auditors.
  • Assist with year-end processes, including W-2s and other required filings.
  • Stay updated with ADP system updates and payroll regulation changes.
  • Maintain ADP workforce now as our data and record resource platform.
Education & Certifications:
  • Associate's or Bachelor’s degree in Accounting, Human Resources, Business Administration, or related field preferred.
  • Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.
  • Honesty/Integrity - follow through with company values and provide exceptional quality products.
  • Safety Minded - follows and demonstrates awareness of Robinson Pharma’s safety policies and procedures of self and others.
  • Teamwork/Cooperation - ability to work well with others in a group and cooperate with others.
  • Values Diversity and Ethics - serves with integrity and respect in interacting with different ethnic backgrounds, cultures, languages, and values those differences.
Qualifications:
  • 2–5 years of payroll experience, with hands-on use of ADP Workforce Now required.
  • Strong understanding of payroll processing, labor laws, and tax regulations.
  • Experience with multi-state payroll preferred.
  • Proficient in Microsoft Excel and payroll reporting.
  • Strong attention to detail, organizational skills, and ability to handle confidential information.
  • Excellent communication and problem-solving skills.
Working Conditions:
  • This is an office-based position. Flex or remote work schedule not available.
  • May require extended hours during peak payroll periods or year-end processing.
What We Offer:
  • Competitive Wages, starting at $25.00 - $27.00/hour, depending on experience.
  • Medical & Dental (company pays 75% of employees' HMO plans)
  • Discounted Vision
  • 401k - company will match up to 3% of annual salary
  • Paid Holidays
  • Vacation Days
  • Sick Days
Our HR department will contact applicants who meet the required selection criteria and most closely match the requirements of an open opportunity either by phone or email.If your skills and experiences align with our current needs, we will contact you for the next steps in the recruitment process.Please Note: You will only be contacted if your application is selected for the next stage of the recruitment process. Robinson Pharma is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status with respect to recruitment, hiring, promotion and other terms and conditions of employment. Robinson Pharma takes affirmative action in support of this policy to employ and advance in employment individuals who are minorities, women, the disabled, and veterans.Robinson Pharma, Inc will conduct a background check by using a third-party vendor to conduct such background investigations. After acceptance of an offer, you will be asked to complete and deliver authorization, consent, and release of all background information. Employment will be 'at-will' and may be terminated at any time, with or without notice by either party in writing.This is a non-management position
This is a full time position

Robinson Pharma