Executive Administrative Assistant
- Illinois
- Permanent
- Full-time
- Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling technology and equipment setups, acting as a liaison for remote access issues.
- May include some support for tracking budget expenditures.
- Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders office supplies as necessary.
- Uses advanced software skills to perform work assigned.
- Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office set-ups and onboarding and may assist with offboarding activities such as equipment return.
- May train/coordinate work for new administrative assistants.
- Follows executive onboarding procedures.
- High School diploma or equivalent. Some college preferred.
- 5+ years previous admin experience or equivalent.
- Operates with little instruction and minimal supervision.
- Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or Outlook.