Conference Planning Assistant

Prequel Solutions

  • Pittsburgh, PA
  • Permanent
  • Full-time
  • 1 month ago
  • Apply easily
ob Title: Conference Planning Administrative Assistant Hybrid (Downtown Pittsburgh)Location: Downtown Pittsburgh, PA (3 days onsite, 2 days remote)Contract Duration: 3 months, with potential to extend or convert to full-timeSeeking a detail-oriented and proactive Administrative Assistant to support a busy team responsible for corporate event planning and financial operations with a flagship company in Pittsburgh. This is a hybrid role based in downtown Pittsburgh, requiring 3 days onsite per week and 2 remote. The ideal candidate will have experience juggling multiple priorities, providing executive-level support, and ideally assisting with conference coordination.Key Responsibilities:
  • Provide administrative support to the Conference Planning Department and select managers in the Financial Planning & Analysis (FP&A) team
  • Manage calendars, schedule meetings, coordinate travel, process expense reports, and handle office supply orders
  • Prepare and assemble budget documents, promotional materials, and name badges
  • Support conference logistics including invitations, RSVPs, attendee lists, and reporting
  • Create and maintain online event registration sites and manage meeting data
  • Assist with invoicing, reporting, and promotional item fulfillment for events
  • Provide on-site event support as needed
  • Manage event platforms, particularly Cvent, including site builds, attendee exports, and troubleshooting
Preferred Qualifications:
  • Proficiency in Microsoft Office, especially Outlook (calendar management) and Word
  • Experience using Cvent or similar conference/event platforms
  • Strong attention to detail and organizational skills
  • Excellent time management and multitasking ability
  • Professional communication skills with ability to interact at all organizational levels
  • Customer service mindset and a team-player attitude
This is a great opportunity for someone with strong administrative experience, particularly in a fast-paced, event-driven environment.If you're organized, adaptable, and looking to gain hands-on experience in corporate event support, we'd love to hear from you.health dental vision

Prequel Solutions