In- Person Administrative Assistant - Philadelphia Office
The African American Chamber of Commerce
- Philadelphia, PA
- Permanent
- Full-time
Reports To: Vice President of Operations
Organization: African American Chamber of Commerce of PA, NJ, and DE (AACC)
Employment Type: Full-TimeOverviewThe African American Chamber of Commerce of PA, NJ, and DE supports and advocates for Black-owned businesses across the region. As an Administrative Assistant, help drive our mission by providing high-level support to our VP of Operations, Finance Manager, Membership Department, and President & CEO.Key ResponsibilitiesAdministrative & Financial Support:Process invoices and manage accounts receivablePerform account reconciliationsMaintain organized financial recordsOffice & Communication Management:Answer/direct calls and manage inboxGreet visitors and support front desk operationsManage supplies and vendor relationshipsMembership & Program Support:Provide admin support for membership (communications, renewals, data entry)Assist onboarding/retention effortsSupport event logistics and follow-up tasksExecutive Support:Coordinate scheduling, meetings, and document prep for President & CEOPrepare materials for board and committee meetingsMaintain confidentiality at all timesIdeal CandidateDetail-oriented, organized, and proactiveAble to multitask and adapt in a fast-paced environmentStrong communicator with effective relationship-building skillsCommitted to supporting Black-owned and minority businessesQualificationsAssociate’s degree (Bachelor’s preferred) in Business Administration or related field; OR equivalent experienceMinimum 2 years’ administrative or financial support experienceProficient in Microsoft Office Suite; CRM/accounting software familiarity a plusExcellent organizational and interpersonal skillsExperience with nonprofits, membership, or small business support preferredPhysical/Environmental RequirementsAble to remain stationary for long periods using a computerOccasionally lift up to 25 lbs; adapt to high-paced settingsMay work evenings/weekends for eventsOffice environment with moderate noise, temperature control, no hazardous substancesPowered by JazzHR