Administrative Assistant/Office Coordinator
DPR Construction
- Baltimore, MD
- Permanent
- Full-time
- Provide administrative support to project managers, engineers, detailers and leadership team.
- Prepare and edit reports, proposals, and technical documents.
- Assist in project documentation, tracking deliverables, and updating internal systems upon request.
- Process expense reports and purchase orders.
- Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in-person lunch-and-learns.
- Research vendors, materials, and industry-related information as needed.
- Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships.
- Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed.
- Coordinate with Marketing Lead on digital seal management and provide marketing support as needed
- Assist in organization and administration of GPLA participation of career fairs
- Coordinate onboarding of new hires and interns
- Provide mobility support as needed and serve as a backup for other administrative assistants
- Track and order PPEs for new hires/interns in coordination with Marketing.
- Proven experience as an Administrative Assistant or in a similar role, ideally in an engineering or construction environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication abilities.
- Ability to prioritize tasks and work independently.
- Detail-oriented with a proactive approach to problem-solving
- Familiarity with project management software is a plus.
- 3+ years of administrative experience is required.
- Engineering and Construction industry knowledge a plus.
- Experience with project management software is preferred.
- Must be able to sit or stand for prolonged periods of time.
- Must be able to lift 15 pounds if needed.