Administrative Manager
- Vista, CA
- Permanent
- Full-time
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- Recruit and train personnel and allocate responsibilities and office space
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations
- Manage schedules and deadlines
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Monitor costs and expenses to assist in budget preparation
- Manage and oversee accounts payable and accounts receivable issues and resolution
- Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
- Organize and supervise other office activities (recycling, renovations, event planning etc.)
- Ensure operations adhere to policies and regulations
- Keep abreast with all organizational changes and business developments
- High School Degree or Equivalent
- Associates' Degree (U.S.)/College Diploma (Canada)
- 2+ years of experience with problem solving moderate to complex issues
- 2+ years of experience with effective communication with all levels in an organization
- 2+ years knowledge of office travel management processes
- Computer skills: Microsoft Office Suite, Excel and Outlook
- 2+ years proven knowledge of vendor selection, competitive bidding, contract negotiations and evaluation procedures preferred
- Knowledge of finance, accounting, budgeting, and cost control principles preferred
- Leadership and team management skills preferred