Payroll Specialist

• You care.

• Establish and maintain confidential community payroll files in accordance with state and federal regulations
• Process community PCNs each pay period
• Verify pay amounts, hours of work, deductions, etc
• Prepare manual checks as needed
• Process and approve positive pay
• Notify corporate employees (through the termination email list) of community terminations
• Process garnishments and pay advances
• Maintain deduction and authorization records for each employee
• Submit payroll for processing within assigned time frames
• Respond to community questions related to established payroll processes and procedures
• Retain appropriate W-2 and W-4 Tax Records
• Collaborate with HR to maintain ACA records in Paylocity
• Review benefit and other pay deductions each pay period
• Process and upload 401(k) contributions and loan deductions as needed
• Prepare payroll reports as needed (including Quarterly Average Hours Reporting)
• Process and provide monthly bank reconciliations to Accounting Department
• Upload, verify and submit quarterly Payroll Based Journal (PBJ) data
• Process timesheets and time edit forms for community HR employees on a timely basis
• Provide employment and income verifications as needed
• Work closely with internal customers to process payroll according to company policy
• Demonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitors
• Complete special projects and other duties as requested

• Check applications and references of prospective employees and arrange interviews with department managers
• Conduct new hire onboarding in conjunction with department leaders, including but not limited to: collecting new hire data and forms, reference checks, I-9 completion, PCN completion, file set up, orientation facilitation, background checks, review of personnel policies, procedures, payroll questions, safety regulations, etc

• Process all newly hired personnel information
• Educate employees on benefit programs; attend required training offered by corporate to stay abreast of changes; coordinate open enrollment meetings
• Responsibility for web benefit processing
• Must become familiar with and maintain employee information in online benefit and HRIS system
• Assist in the processing of employee evaluations

• Implement and maintain an adequate personnel record filing system
• Keep department managers informed of changes in personnel matters
• Enter/Edit time records in Paylocity when time edit forms are submitted
• Assist with risk management and safety programs
• Assist with Worker Compensation claims and may coordinate work between employees and the insurance carrier

• Ensure that the facility is in compliance with current applicable federal and state employment regulations (as directed by Vivage)
• Maintain confidentiality of all pertinent employee information
• Assist department managers with staffing of their departments, eliminating/correcting problem areas, and improvement of services
• Communicate policies and procedures to personnel, residents, visitors, etc
• Provide public information (i.e., verification of employment, wages, etc) in accordance with current laws and community policy

• Demonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitors
• Attend required training offered by Vivage to stay abreast of changes
• May assist with the payroll function
• Must be able to communicate personnel policies, procedures, regulations, reports, etc. to staff members and government agencies/personnel
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into exiting practices
• Perform all other duties, as assigned

• Must have basic computer knowledge
• Understanding of payroll and payroll tax laws
• Must maintain confidentiality and integrity
• Must be knowledgeable of laws, regulations, and guidelines pertaining to nursing facility administrative procedures
• Must demonstrate the knowledge and skills necessary to provide care appropriate to the age-related needs of the residents served
• Must be knowledgeable of computer systems, system applications, and other office equipment
• Must possess intermediate word processing and spreadsheet application skills
• General knowledge of administrative practices and procedures
• Must be knowledgeable of computer systems, system applications, and other office equipment

• Education: Must possess, as a minimum, a high school diploma or GED (AA Degree in Business Administration preferred but not necessary)
• Experience: 3 years of payroll experience preferred
• Two years' experience as an HR practitioner is preferred
• HRIS and payroll experience preferred

• Majority of time spent in an office environment that is heated and/or air-conditioned
• Position requires some exposure to facilities, which involves exposure to health care environment
• Works in all areas of the building
• Communicates with personnel, facility staff, and other department supervisors
• Moves intermittently during working hours
• Is subject to frequent interruptions
• Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances
• Works beyond normal duty hours, on weekends, and in other positions temporarily, when necessary and approved

• Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility
• Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met
• Must be able to push, pull, move, and /or lift a maximum of 25 pounds
• May be necessary to assist in the evacuation of residents during emergency situations

Parkview Care Center