Executive Assistant

• Manage executive calendars, including scheduling meetings, appointments, and travel
• Coordinate logistics for internal and external meetings
• Screen and prioritize incoming communications (emails, calls, and messages)
• Prepare documents, reports, and presentations for meetings and executive briefings
• Handle complex travel arrangements, including flights, accommodations, and itineraries, and process expense reports

• Act as the primary liaison between the executive and internal or external stakeholders
• Draft, review, and send communications on behalf of the executive
• Facilitate communication between the executive, departments, and leadership teams

• Track key tasks, timelines, and deliverables to support project management
• Assist with preparing leadership reports and data summaries
• Provide administrative support for HR or finance-related processes (e.g., approvals, onboarding, vendor coordination)

• Onboard new team members or interns supporting the executive’s area
• Manage executive’s contact lists and CRM systems
• Support executive’s team with other general administrative tasks
• Performs other related duties as assigned by management

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• 5+ years of administrative experience supporting executive-level leadership
• Proficiency in Microsoft Office Suite and Google Workspace
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to handle confidential information with discretion

• Medical, dental, vision, life, & short-term disability insurance
• Teledoc services for those enrolled in medical insurance
• Supportive, progressive, fast-paced environment
• Competitive pay structure
• Matching 401(k) with immediate vesting
• Legal insurance

• #TransformingLives Honor: This quarterly award program is a peer to peer honor that recognizes and highlights some of the amazing ways that our team members are transforming lives for patients on a daily basis.
• Values Award: This quarterly award program recognizes individuals who exhibit one, or many, of our core company values; Excellence, Winning, Respect, Inspiration, and Teamwork.
• Vision Award: This annual award program recognizes an individual who has gone above and beyond to support the AssistRx vision to transform lives through access to therapy.
• AssistRx, Inc. is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors, or any other protected categories protected by federal, state, or local laws.
• All offers of employment with AssistRx are conditional based on the successful completion of a pre-employment background check.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Sponsorship and/or work authorization is not available for this position.
• AssistRx does not accept unsolicited resumes from search firms or any other vendor services. Any unsolicited resumes will be considered property of AssistRx and no fee will be paid in the event of a hire.

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