Account Specialist - Community Education
Minneapolis Public Schools
- Minneapolis, MN
- Permanent
- Full-time
- Performs specialized accounting functions for assigned department; performs duties within scope of authority and training, and in compliance with MPS policies and quality standards; duties may vary according to job assignment.
- Maintains specialized budget, accounting and technical transaction databases; develops reports, trend analyses and forecasts as directed.
- Oversees specialized accounting functions for area of assignment; monitors and reviews data, identifies anomalies and exceptions, develops recommendations, and resolves technical issues.
- Conducts special research and analysis projects; summarizes data and generates reports to assist managers in decision-making.
- Performs confidential and complex clerical accounting tasks, including monitoring budgets and expenditures, balancing accounts, processing purchase orders and payments, maintaining position control, grant fund accounting, reconciling bank statements, journal entries and corrections, processing employee timesheets and payroll information.
- Maintains detailed accounting and bookkeeping records and filing systems; verifies data and enters into computer systems; codes documents, processes transactions, and updates accounts.
- Provides technical support for Department staff on budget, purchasing, and other financial issues.
- Posts accounting/bookkeeping transactions to computer ledgers; performs clerical accounting activities, including accounts payable & receivable, revenue, purchasing, and payroll.
- Reviews source documents for compliance with rules and regulations; determines proper handling of accounting and technical transactions within designated limits; reviews and validates data.
- Checks documents for validity and accuracy of information; performs mathematical calculations; records, files and distributes related paperwork and documents; reports discrepancies.
- Provides customer services; responds to requests for information, and attempts to resolve them by researching files and records within the scope of authority; updates, retrieves and releases information according to procedures; refers matters requiring policy interpretation to supervisor for resolution.
- Cross-trains in all budget and accounting duties; trains Department staff.
- Supports the relationship between MPS and the community by demonstrating courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; enthusiastically promotes the Superintendent’s goals and priorities in compliance with all policies and procedures.
- Maintains absolute confidentiality of work-related issues, records and MPS information; performs related duties as required or assigned.
- Pull CADO report in SAP for engineer overtime;
- Contact engineers if necessary to clarify which permit if that information is missing or if coded to the wrong budget code.
- Send wrong budget code entries to Community Education for correction in SAP.
- Supply Community Education Accountant with copies of invoices and/or permits when requested.
- Pull information about rental fees due.
- Write invoices (currently on Filemaker Pro)
- Send invoices via email or USPS if requested.
- Send reminders when invoice is overdue – route to collections for delinquent customers
- Accounting and budgeting principles and methods, including grant fund, special fund and restricted fund procedures.
- Applicable policies, procedures and regulations covering specific areas of assignment.
- Specialized MPS and state agency accounting software applications, including SAP and State of Minnesota Uniform Financial Accounting and Reporting Standards (UFARS), as well as knowledge of EDGAR, the Electronic Data Gathering, Analysis, and Retrieval system.
- Principles of record keeping and records management.
- Personal computers utilizing standard and specialized software applications.
- Interpreting and applying accounting standards and procedures, applicable rules and regulations, and MPS policies and procedures.
- Preparing cost accounting statements and statistical reports.
- Reviewing and verifying the accuracy of accounting and technical transaction data and reports.
- Maintaining accurate accounting records, and identifying and reconciling errors.
- Performing mathematical calculations with skill and accuracy.
- Entering numerical data into a computer system with speed and accuracy.
- Establishing and maintaining effective working relationships with co-workers.
- Effective verbal and written communication.
Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.Minneapolis Public Schools strongly encourages diverse candidates to apply.Posting Notes: | 12:01 AM On 02/20/2023 | Youth & Adult Enrichment (10001102) | Davis Center (0001) | Clerical