Executive Administrative Assistant

• Manage Sr. Executive calendar with precision, prioritizing ministry demands, leadership responsibilities, travel, and strategic commitments.
• Prepare briefings, agendas, itineraries, and follow-ups for meetings, teaching, speaking engagements, and internal planning sessions.
• Draft and respond to correspondence, internal communication, and confidential documents as needed.
• Represent Sr. Executive in select meetings when delegated and help track outcomes and next steps.

• Partner closely with the Sr. Executive’s Chief of Staff to ensure alignment on strategic priorities, shared resources, and internal communications across both Sr. Executive’s offices.
• Coordinate consistently with the Personal Assistant to manage overlap between personal and professional calendars, including travel, family time, and rest.
• Serve as a liaison to internal departments and key external contacts, keeping projects and communication flowing.

• Assist with planning and on-site support for podcast recordings, livestreams, and digital content (camera, audio, lighting, etc.).
• Coordinate with the Media and Creative teams to maintain production calendars and content workflows.
• Manage scheduling, space coordination, and light tech setup to ensure Sr. Executive is supported in delivering excellent content.

• Provide administrative and operational support for major events and initiatives Sr. Executive leads or participates in, such as The Called and other leadership gatherings.
• Assist with pre-event logistics, session prep, on-site coordination, and communication with event teams or guest speakers.
• Support travel coordination and time management for multi-session or multi-day events.

• Maintain and organize digital documents, internal priorities, and workflow systems.
• Manage and route incoming requests appropriately, escalating items as needed in coordination with the Chief of Staff.
• Help protect Sr. Executive’s capacity by reducing noise, anticipating needs, and managing requests effectively.

• Bachelor’s degree
• 5+ years of experience supporting senior executives or high-profile leaders
• Proven discretion and professionalism with confidential matters

• Experience within a ministry, production, or media environment
• Proficiency in Microsoft Office Suite and project management tools (e.g., Asana, Notion)
• Strong interpersonal and written communication skills
• Ability to manage logistics and timelines across multiple priorities
• Familiarity with basic media equipment (preferred, or willingness to learn)

• Full-time
• Flexibility required for evenings/weekends

The Potter's House