Leasing Coordinator
Highwoods Properties
- Atlanta, GA
- Training
- Full-time
- Compiles information for leasing activity reports for the leasing department
- Create and maintain comparable building summaries for all Highwoods Atlanta office buildings, tracking rental rate changes and occupancy changes with a detailed understanding of each building's strengths and weaknesses relative to Highwoods buildings
- Updating proposal templates with marketing following a consistent, professional, and uniform format
- Draft proposals, redlines, and prepare final form LOIs with direction from the leasing department
- Enter lease term economics within HIW proprietary database systems with direction from the leasing department
- Distribute fully executed leases to brokers and customers
- Coordinate with the accounting team on lease abstracts once leases are fully executed
- Create and maintain a database of tenants in the market with near-term-tenant maturities throughout Atlanta by using CoStar and similar databases to assist the leasing department
- Create and maintain a database of active buildings in the market or troubled assets for market knowledge of the leasing department
- Maintain CoStar, LoopNet, and proprietary commercial real estate database, ensuring consistently accurate and current data
- Keep building stacking plans, and all floor plans up to date through coordination with the leasing department, 3rd party architectural firms, and marketing specialist
- Coordinate with the marketing department to ensure all marketing materials are accurate and up to date, including flyers, websites, blasts, videos, etc.
- Update outside Broker contact information and email list on a quarterly basis
- Maintain broker/client contacts, including Salesforce database management and activity entries for brokers/customer outreach; preparing monthly reports of activity entries
- Coordinate with marketing as needed for property tour packages to make sure the suites are in marketable and tour-ready condition
- Maintain a detailed spreadsheet of market lease comparables
- Gather, analyze, interpret, and present real estate trends and information for the Atlanta office markets
- Maintain vacancy suite condition spreadsheet and marketing materials for vacant suites with a marketing specialist
- Respond to Loopnet and CoStar with updates
- Track and send all First Right of Refusal letters to customers with directions from leasing department
- Prepare monthly leasing reports
- Process expense reports for the leasing and marketing department
- Assist with leasing and marketing events and customer experience events
- Work on special projects as needed
- Motivated self-starter possessing organizational and problem-solving skills
- Strong attention to detail, delivering results with the highest accuracy
- Excellent time management skills; must enjoy a fast-paced environment
- Demonstrate tact and diplomacy when working in a team-oriented service environment
- Advanced Proficiency in Microsoft Excel and Word
- Experience in data entry/data management
- Experience with CRM/Salesforce
- Strong data software application skills
- Demonstrated ability to work independently to meet goals and objectives
- Proven record of providing excellent internal and external customer service
- Excellent verbal and written communication skills
- Effective listening and critical thinking skills