Site Admin
- Sacramento, CA
- $89,700-162,150 per year
- Permanent
- Full-time
- Develop, implement, and manage facility maintenance, renovation, and operational programs to meet government objectives.
- Monitor project timelines, budget compliance, and adherence to regulatory standards.
- Ensure all facility programs comply with federal, state, and local government regulations (such as OSHA, ADA, and environmental standards).
- Conduct periodic audits and inspections to assess facility safety, security, and operational efficiency.
- Develop and maintain accurate records of facility operations, maintenance schedules, and project reports.
- Prepare detailed reports and briefings for senior government officials and stakeholders.
- Maintain documentation related to contracts, permits, inspections, and compliance certifications, to include service contracts.
- Assist in the development and management of program budgets for facility maintenance and improvement projects.
- Track expenditures and ensure funds are allocated efficiently to meet program goals.
- Identify opportunities for cost optimization while maintaining high service standards.
- Serve as the primary point of contact for internal departments, contractors, and external regulatory agencies.
- Facilitate regular meetings with government stakeholders to discuss program progress, challenges, and milestones.
- Respond to inquiries and provide timely updates on program developments and facility operations.
- Generate reports as needed for the customer
- Develop emergency response protocols and support incident management as needed.
- Oversee preventive maintenance schedules, facility inspections, and equipment servicing.
- Coordinate with facility managers to ensure that all systems (HVAC, electrical, plumbing, etc.) function optimally.
- TS/SCI w/ Poly Clearance is required
- A Bachelors Degree and 8+ years of experience or experience in lieu of a degree.
- Expert proficiency with SAP as User and trainer.
- Duties may include calendar and inbox management for department or managers, ordering supplies, coordinating travel arrangements and expense report submission.
- Gathers, collects, records, tracks and verifies information from multiple sources.
- Work performed at a higher level may include evaluating information gathered and developing recommendations. May perform as a generalist in a combination of administrative tasks for a function, line or specific program.
- Responsible for leading some operations within an area that has significant impact on results for the job family. Responsible for assisting and training lower level support employees.
- Resolves unclear problems and issues faced, which may require understanding of broader set of issues. Problems may span a range of issues or areas. Problems are typically solved through drawing from prior experiences, with analysis of the issue.
- Communicates with contacts typically within and outside the family on matters to obtain or provide information on matters of significant importance to the job family.
- Has a comprehensive understanding of all aspects of the job and their practical application to complex problems and situations ordinarily encountered. Requires extensive knowledge in specialized functions.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and project management software such as MS Project, Asana, or Trello.
- Familiarity with building management systems (BMS), asset management software, and facility maintenance platforms.
- knowledge of government regulations, procurement policies, and facility safety standards.
- Certification in Facilities Management (CFM, FMP, or PMP).
- Experience working with government contracts, GSA regulations, and procurement processes.
- Knowledge of Federal Acquisition Regulations (FAR) and government property management protocols.