Associate Director of Administration | LEO

University of Notre Dame

  • Notre Dame, IN
  • $100,000 per year
  • Permanent
  • Full-time
  • 29 days ago
Company DescriptionThe is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!Job Description(LEO) at the University of Notre Dame seeks a dynamic and mission-aligned leader to serve as its next Associate Director of Administration. This senior administrative leader will oversee and optimize LEO's internal operations-including systems, finance, human resources, and events-ensuring a strong foundation for the Lab's research and growth.Who we areLEO is a research center that partners with service providers to identify effective, evidence-based solutions to poverty in the United States. Through rigorous research and a deep commitment to impact, LEO helps scale what works-advancing data-driven approaches to poverty alleviation.Who we needWe are seeking an experienced and strategic operations leader with a proven track record of managing high-functioning teams and organizational infrastructure. The ideal candidate will be energized by LEO's mission and bring strong systems thinking, operational expertise, and personnel management skills to ensure LEO continues to grow with excellence and integrity.The Associate Director of Administration's top priorities will beSystems & Infrastructure
  • Lead the strategic direction and management of LEO's internal systems and IT operations, including software platforms for project and customer relationship management.
  • Ensure scalable, secure, and user-friendly infrastructure that supports both internal workflows and external partnerships.
Finance & Grants Administration
  • Oversee LEO's financial planning, budgeting, and grant management processes.
  • Ensure the financial health of the organization through sound fiscal strategy, transparent reporting, and proactive resource stewardship.
Human Resources & Talent Development
  • Direct the recruitment, onboarding, development, and retention of LEO's full-time staff, faculty, and students.
  • Implement best-in-class HR practices that foster professional growth and operational alignment.
Operations & Events
  • Oversee the planning and execution of all LEO-sponsored events, cohorts, and convenings, ensuring excellence in logistics, communication, and impact.
  • Continuously improve operational processes to support a rapidly growing organization.
Team Leadership & ManagementProvide leadership, accountability and strategic direction for the administrative team, including staff in finance & grants, personnel, IT, events, and general administration.QualificationsEducation & Experience
  • Bachelor's degree required.
  • Minimum of 7 years of relevant professional experience in operations, administration, or a related field, including management experience.
Required
  • Deep commitment to the mission and values of both LEO and the University.
  • Demonstrated excellence in team leadership and organizational management.
  • Strong analytical, strategic planning, and problem-solving skills.
  • Exceptional communication and interpersonal abilities.
  • High level of proficiency with Microsoft Office and Google Suite.
  • Strong attention to detail, organizational skills, and the ability to manage multiple priorities effectively.
  • Experience developing and overseeing internal procedures in areas such as finance, HR, and systems operations.
  • Proven ability to set priorities and map direction on concurrent fronts, for both self and direct reports.
Preferred
  • Experience working within a university, nonprofit, or mission-driven research organization.
  • Familiarity with academic research administration.
Additional InformationApplication Deadline to Apply: Friday, September 5, 2025Required Application Materials: Resume and cover letterLocation: This position is located in South Bend, IN and it is strongly preferred for candidates to be available to work 5 days in the office. Applicants outside of South Bend may be considered, provided they are available to work on campus 3 days per week.Hiring Pay Range: Up to $100,000 annually | Commensurate with experienceAt Notre Dame, we know our impact depends on exceptional people, people like you. We are committed to fostering a vibrant, welcoming community. In keeping with our mission, we encourage applications from all who will help build and strengthen our beloved community. We strive to empower every employee to flourish, knowing your success propels Notre Dame to new heights of impact.

University of Notre Dame