Training Documentation & Implementation Coordinator - Washington State Ferries

Washington State

  • Seattle, WA King County, WA
  • $71,391-96,037 per year
  • Permanent
  • Full-time
  • 12 days ago
DescriptionAbout WSDOTThe Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the world's widest tunneling project, and operates the largest ferry system in the nation!Washington State Ferries (WSF) is an essential part of Washington's transportation network. Every year, we carry nearly 20 million passengers across Puget Sound and the San Juan Islands on more than 400 sailings a day. Our dedicated teams with over 2,100 people work together to serve our communities and shape the future of ferry travel.The OpportunityWashington State Ferries is seeking a Fleet Safety/Training Administrator to support the training and development of over 1,800 employees across our Deck, Terminal, Engineering, and Eagle Harbor work groups. In this role, you will coordinate and document the full life cycle of training programs-ensuring that instructors, facilities, equipment, and materials are in place to deliver high-quality, regulatory-compliant training.From new employee orientation to specialized safety and certification programs such as STCW, CORE, firefighting, and lifeboat training, you will play a vital part in keeping our workforce prepared, compliant, and operationally ready.As we navigate a once-in-a-generation transformation to decarbonize our system - guided by our core values Serve, Respect, Trust, Grow, and Navigate- and bold strategic priorities Service Excellence, Improved Communication and Empowered People - there's never been a more meaningful time to join us.What to ExpectAmong the varied range of responsibilities held within this role, you/the Training Documentation & Implementation Coordinator will:
  • Coordinate and support the delivery of specialized training programs, including orientations, regulatory courses, safety certifications, and refresher training.
  • Manage training logistics by scheduling classes, securing facilities, and ensuring instructors, equipment, and materials are in place.
  • Track and document employee training records, credentials, licenses, and certifications to ensure compliance with state, federal, and USCG requirements.
  • Serve as a liaison with Workforce Development Leads, instructors, and external training partners to align resources and ensure smooth training operations.
  • Contribute to training documentation, databases, reports, and process improvements to enhance consistency and effectiveness of training programs.
  • Uphold WSF's strategic priorities (Service Excellence, Improved Communication, and Empowered People) and values (Serve, Grow, Trust, Respect, and Navigate), ensuring they are embedded in WSF's culture through leadership actions.
QualificationsTo be considered for this opportunity, the following are required:
  • Operations Experience
  • Organizational & Project Coordination Skills
  • Communication Skills
  • Documentation & Record Management
  • Technical Proficiency
  • Valid licensing & Credentials
  • Possession of a valid Transportation Workers Identification Card within 3 months of employment.
It is preferred that qualified candidates also have:
  • USCG Licensing
  • Holds a valid USCG license as a Mate of steam or motor ferry vessel (or equivalent), demonstrating applied knowledge of maritime operations and regulatory standards.
  • Advanced Technical Proficiency
  • Skilled in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat for producing professional documents, reports, and data tracking.
  • Training & Instructional Support Experience
  • Experience supporting training programs in a maritime or regulatory environment, including coordination with instructors, external partners, and certification bodies.
  • Regulatory Awareness
  • Familiarity with U.S. Coast Guard (USCG), STCW, or other regulatory compliance frameworks relevant to training and licensing.
Important Notes
  • The salary listed includes the legislative approved 5% salary premium for positions in King County.
  • In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable
. Information on other compensation types for non-represented positions can be found in of the Washington Administrative Code. * WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visitWhy WSDOT
  • Work-Life Balance - We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals' lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.
  • Paid Leave - In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
  • Tuition Assistance - Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
  • Plan For Your Future - WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to
for more information.Check out this video to learn more:How to ApplyApplications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.In order to be considered for this opportunity, please include the following with your online application:
  • An attached Resume outlining (in reverse chronological order) your experience to date.
  • An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
  • Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visitContact Us For inquiries about this posting, you may contact the assigned Recruiter at renee.mason@wsdot.wa.gov. Please be sure to reference 25DOT-WSF-91007 in the subject line.

Washington State