Administrative Assistant I

• Thoroughly review all closed client files and identify issues that require attention of Paralegal or Receiver; Prepare and maintain an accurate and complete inventory of the closed files.
• Remove all original documents from closed client files; scan original documents into case management system; Draft notice to clients about retrieval of the original documents and perform necessary follow-up; Conduct internet searches to locate clients for whom contact information is not immediately available; Deliver original documents to clients by mail or in person; Prepare and maintain an accurate and complete inventory of the original documents.
• Answer phone calls directed to the Office of the Receiver from clients, attorneys, judges, court staff, and members of the public; Direct specific case related inquiries to the Paralegal or Receiver; Answer general questions and inquiries about office procedures, closed client files, original documents, and how to seek refund of legal fees.
• Open all incoming correspondence to the Office of the Receiver; scan and distribute correspondence to Paralegal or Receiver; Draft reply correspondence for general questions, inquiries about office procedures, closed client files, original documents, and how to seek refund of legal fees.
• Transport closed client files between Receiver's Office and storage facility during the inspection and inventory process; Accurately track time spent on inventory and inspection of client files in case management system; Monitor storage capacity needs and client file destruction dates; Open and close files in case management system; Ensure termination directives are accomplished in a timely manner as directed by Supreme Court; Ensure case management file is complete before closing.
• Perform all other duties as assigned by Receiver or Commission Counsel.

• High school diploma and three (3) years of administrative work experience in a law firm or other legal environment.

• The S.C. Unified Judicial System and S.C. Appellate Court Rules.

• Must possess excellent computer skills to include proficiency in Microsoft Office Suite (e.g. Word, Excel, PowerPoint, and Outlook) and Adobe Pro.

• Must be a self-starter with the ability to prioritize work, work well under pressure, and work independently and effectively in executing job responsibilities;
• Strong interpersonal and communication skills as well as demonstrated ability to establish and maintain effective working relationships with attorneys, judges, court personnel, clients, and the general public;
• Ability to communicate effectively, both verbally and in writing, in a clear and effective manner;
• Demonstrated ability to maintain confidentiality, and to exercise sound judgment and discretion;
• Must be able to work in a semi-autonomous environment with excellent self-direction, initiative, and motivation;
• Ability to lift and move boxes weighing up to 40 pounds;
• Commitment to punctuality and strong work ethic.

• Associate's degree and three (3) years of administrative work experience in a law firm or other legal environment;
• Paralegal Certification.

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children;
• State Retirement Plan and Deferred Compensation Programs (Temporary positions have option to enroll);
• 15 days paid annual (vacation) leave per year;
• 15 days paid sick leave per year;
• Option to designate 10 days of earned paid sick leave per year as family sick leave;
• 13 paid state holidays;
• Paid Parental Leave; and
• Workers' Compensation Benefits.

State of South Carolina