Executive Administrative Support– Senior (TS/SC W/POLY)
SHINE Systems
- Charlottesville, VA
- $105,000 per year
- Permanent
- Full-time
- Collect and prepare operating reports and budget expenditures.
- Prepare staff summary sheets, memorandum of agreements, and official memos.
- Facilitate Defense Travel Service (DTS) travel for senior personnel.
- Schedule conference rooms and appointments.
- Manage senior leadership calendars.
- Maintain internal files and records management.
- Assist in the preparation of presentations.
- Assists in updating/developing office level standard operating procedures (SOP).
- Provides support to the e-Task management system.
- Assists in managing time and labor, as needed.
- Maintains read-ahead books and files
- Assists in preparation of charts, graphs and narrative information for management or program reports from material provided by higher-level employees.
- Screens incoming correspondence and determines appropriate action.
- Review outgoing correspondence and reports ensuring proper formats, grammar and coordination.
- May require Special Access Program (SAP) access.
- Assist in ensuring procedures are followed for proper maintenance, storage and destruction of all types of records and correspondence.
- 7 years’ experience in a Senior Executive Support position, with a minimum of 3 years supporting directorate-level or executive staff
- Active TS/SCI and willing to get a CI Polygraph or already have one.
- Expert MS Office skills
- Working knowledge and understanding of DoD processes and terminology
- Bachelor’s Degree preferred
- Experience with managing executive calendars and time keeping tasks and travel order processing procedures
- Experience in the preparation, crafting and editing of executive-level and technical correspondence, summaries, guidance and other documents
- Experience in travel order processing procedures.